Accounts Payable Supervisor

New York City Ballet is one of the foremost dance companies in the world, with a roster of spectacular dancers and an unparalleled repertory. Founded in 1948 by George Balanchine and Lincoln Kirstein, New York City Ballet quickly became world-renowned for its athletic and contemporary style. Widely acknowledged for its enduring contributions to dance, New York City Ballet is committed to promoting creative excellence and nurturing a new generation of dancers and choreographers. The School of American Ballet is the official training academy of the New York City Ballet.

Position Summary

The Accounts Payable Supervisor is a key part of NYC Ballet’s Finance team, supporting the Department’s drive for efficiency, accuracy, and timeliness. The role is hands-on with invoice and payment processing, while also focusing on maintaining strong internal controls, improving AP processes, and ensuring compliance with company policies and accounting standards. This role supervises one Part-Time Accounts Payable Specialist.

Key Responsibilities

Invoice Management and Payment Processing

• Responsible for the day-to-day operation and workflow of the Accounts Payable function, including daily invoice intake, review, coding, and entry.
• Ensure the timely and accurate execution of weekly payment batches, including electronic payment preparation, maintaining logs, validating banking details, and routing for appropriate approvals in accordance with policy.
• Troubleshoot payment issues, such as data discrepancies, rejected payments, and compliance flags. Escalate and drive timely resolution with internal teams and vendors.
• Establish and enforce consistent documentation and filing standards to support audit readiness.

Vendor Relations and Support

• Responsible for maintaining vendor master data integrity, including tax documentation and 1099 reporting, validating supporting documentation, and ensuring required approvals are obtained.
• Manage the AP mailbox to ensure timely responses and resolutions. Work proactively with internal teams to resolve issues and communicate payment status.
• Build and maintain positive relationships with vendors by providing responsive and professional support.

Other Responsibilities

• Support audits and inquiries by providing requested records, explanations, and process documentation; ensure ongoing compliance with organizational and banking controls.
• Identify and implement improvements to strengthen controls, reduce cycle times, and increase accuracy and efficiency (e.g., standardization, automation, vendor communications).

Qualifications

• Experience: 8+ years of Accounts Payable experience, including at least 3 years in a lead or supervisory capacity.
• Demonstrated ability to train, delegate, and review work to maintain quality and meet deadlines.
• Strong knowledge of AP best practices and internal controls (including electronic payment controls and vendor verification).
• Excellent communication, customer service, and problem-solving skills, with ability to manage vendor escalations professionally.

Work Schedule

Full-time: Hybrid (3 days in-office, 2 days remote).

EEO Statement

New York City Ballet is proud to be an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity or expression, marital status, citizenship status, disability, pregnancy, creed, genetic predisposition or carrier status, military status or veteran status, status as a victim of domestic violence, unemployment status, familial status, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history or any other characteristic protected by law.

Our Commitment to Diversity, Equity, and Inclusion

New York City Ballet, one of the foremost ballet companies in the world, pursues the highest levels of artistic excellence and innovation. Therefore, we seek to attract, retain, and cultivate the most talented dancers, musicians, designers, stage technicians, and arts administrators. To this end, we are deeply committed to creating and sustaining an organizational culture that values and reflects inclusion, equity and access for all.  We are inspired by our founders, George Balanchine and Lincoln Kirstein, who envisioned an authentically American expression of ballet with a company that reflects the rich cultural diversity of this nation. In pursuit of their vision, we are committed to all by educating, developing, and supporting an organization that welcomes and amplifies the voices and lived experiences of everyone.