Accounts Payable Supervisor

Position Summary:

The Accounts Payable Supervisor is responsible for overseeing the day-to-day operations of the accounts payable function, ensuring accurate and timely processing of vendor invoices, employee expense reimbursements, and payment disbursements. This role supervises a team of AP specialists, maintains strong vendor relationships, enforces internal controls, and drives process efficiency in alignment with company financial policies.

The position plays a key role in supporting month-end close activities, audit readiness, and working capital management through disciplined AP operations and continuous process improvement.

Essential Duties and Responsibilities:

• Oversee end-to-end AP processing including invoice receipt, coding, approval routing, and payment disbursement.
• Manage weekly and off-cycle check, ACH, and wire payment runs.
• Maintain vendor master data including onboarding, W-9 collection, and banking information updates.
• Monitor AP aging and ensure liabilities are recorded and settled within agreed terms.
• Resolve vendor disputes and escalated payment inquiries professionally and promptly.
• Oversee employee expense report review and reimbursement processing in compliance with company T&E policy.
• Ensure proper sales and use tax treatment on applicable vendor invoices.
• Lead AP-related month-end close activities including accruals, cutoff review, and GL reconciliations.
• Prepare and review AP subledger-to-GL reconciliations and resolve variances.
• Support the preparation of cash disbursement forecasts and working capital reporting.
• Produce AP performance metrics including invoice cycle time, aging analysis, and vendor payment compliance.
• Assist with internal and external audit requests related to the AP function.
• Identify and implement process improvements to enhance AP efficiency, accuracy, and scalability.
• Enforce internal controls over the procure-to-pay cycle in accordance with company policy.
• Support ERP system enhancements, automation initiatives, and AP-related system configurations.
• Maintain and update AP policies, procedures, and desk documentation.

Job Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• 5+ years of accounts payable experience, including 1–2 years in a supervisory or lead capacity
• Experience in a high-volume, AP environment
• Professional services, legal services, or project-based billing environment experience preferred
• Strong working knowledge of AP processes, vendor management, and month-end close procedures
• Experience with ERP systems (NetSuite preferred) and AP automation tools (Ramp preferred)
• Proficiency in Microsoft Excel; experience with reporting and data analysis
• Excellent verbal and written communication skills
• Highly organized with strong follow-up discipline and attention to detail

Schedule/Locations:

• Schedule: Monday-Friday 8:00am-5:00pm
• Remote

About First Legal:

We believe that diversity is integral to our success, and do not discriminate based on race, color, religion, age, or any other basis protected by law. First Legal is the first truly comprehensive File Thru Trial™ solutions firm. With over 17 offices across the United States, First Legal has been serving thousands of law firms and corporations for more than 30 years across our six divisions - Court & Process, Depositions, Discovery, Records, Digital and Investigations. Our success comes through our company culture of innovation and trust, commitment to quality service, and depth of industry knowledge. Our mission is to be the most dependable and trusted business partner for our clients by serving every aspect of the litigation workflow. First Legal partners with our clients on a national basis to achieve the most efficient litigation solutions for the betterment of our clients.