Accounts Payable Supervisor

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time. 

Position Overview

The Accounts Payable Supervisor is responsible for supervising employees and guiding the day-to-day operational activities of the accounts payable functions. Maintains and reconciles the accounts payable ledger to validate charges and ensure accurate and timely payments. Prepares and evaluates accounting reports to ensure the accuracy of posted transactions, identify variances, and resolve unreconciled transactions. Implements standard operating procedures to maintain accurate financial records and compliance with accounting policies. Investigate and resolve discrepancies in billings and payments. 

Key Result Areas

Ensure all expenses are accurately coded, validated, approved, and paid in a timely manner:

• Ensure all expenses and pricing are accurate by means of proper validation and authorization according to the DOA (Delegation of Authority) 

• Review incoming invoices and distribute them to the team to ensure they are routed to the correct entity for payment

• Maintain a standard of distributing payment within 7-10 business days of invoice receipt, while recognizing vendor due dates and prioritizing special rush requests

• Review and approve vendor payment journals for all methods of payment including Check, Epay, and ACH payments within the approved threshold

• Reconcile weekly bank activity for accuracy

• Prepare and execute monthly FloQast Reconciliations

• Process and submit intercompany payments according to each entity’s schedule

• Review and approve daily distributor reconciliations 

• Review and approve daily distributor money movements 

Support the success of the Accounts Payable team while meeting monthly, quarterly, and annual close deadlines effectively and timely:

• Prepare monthly Accrual Entries 

• Maintain vendor relationships and monitor AP aging, weekly

• Support the manager and team to meet month-end close deadlines timely and accurately

• Research AP-related check payments for AR, and prepare journal entries for bank deposits

• Review monthly clearing accounts and reconcile outstanding transactions 

• Prepare monthly distributor reconciliations 

• Related tasks as needed 

Supervise and support the Accounts Payable staff:

• Schedule bi-monthly 1:1 connection with team members

• Serve as the main contact and subject matter expert in supporting the team and resolving issues

• Support and maintain effective and optimized internal controls while contributing to a positive and collaborative work environment

• Complete employee assessments with constructive feedback to foster growth, help employees meet their goals, and improve performance and productivity 

• Approve bi-weekly timesheets

• Onboard and train new employees 

• Support manager in the Implementation and training of new software and systems

• Other duties as assigned

Skills

• Communication

• Compliance

• Detail-Oriented

• Financial Acumen

• Internal Controls

• Organization

• Problem-Solving

• Technology Qualification

• Time Management

• Vendor Management

Job Qualifications

• 5 years of Accounts Payable, Accounting, or Finance experience, required.

• Associate's Degree in Accounting, Finance, or similar, is a plus but not required.

• Proficient computer skills, including Microsoft Office Suite

• Experience with spreadsheets and automated accounting systems

• Excellent interpersonal, written, and verbal communication skills

• Ability to work in a team-fostered environment with a positive attitude and willingness to learn

Location Requirement: 

This role is located in Tempe, AZ. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

Physical Requirements

• Occasionally move or lift office items 

• Must be able to work in an office environment 

• Must be able to communicate in an effective manner to perform job duties

• Vision must be good or corrected in order to perform essential job duties

• Hearing must be good or corrected in order to have the ability to understand information to perform essential job duties

• Ability to read and write in English in order to process paperwork and follow up on any actions necessary

• Daily operations of a computer and other office productivity machinery, such as calculators, copy machines, desktops, laptops, and other office equipment

Compensation:

DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!