Accounts Payable Supervisor

Catholic Charities of Los Angeles, Inc. is one of the largest human services organizations in California, guided by the mission of creating help and hope for those that are served. The Agency operates community centers and homeless shelters and delivers a comprehensive range of programs serving individuals and families in need, including in-home services for homebound seniors, refugee resettlement, youth employment services, counseling, affordable before- and after-school care, immigration assistance, early childhood education for low-income children, and a temporary worker center. In addition, Catholic Charities of Los Angeles oversees the Catholic Youth Organization (CYO), which coordinates interscholastic athletics for schools throughout Los Angeles.

We are seeking a motivated detail-oriented Accounts Payable Supervisor who serves as the liaison between employees and accounts payable and between CCLA and Accounting Software provider. In charge of daily accounts payable department operations. Responsible for the accurate and timely processing and recording of company’s accounts payables. Ascertain that legitimate check request voucher, invoices and proof of delivery documents are properly processed and paid by the invoice date, government reporting requirements are filed timely, and accounts payable transactions are properly journalized.

Responsibilities:

• Coordinates with Accounting Software provider to resolve issues.
• Coordinates with CFO and Controller to seek clarification on the interpretation of CCLA’s policies and procedures on accounts payables.
• Researches and resolves accounts payable issues.
• Responds to inquiries regarding CCLA’s policies and procedures on accounts payable.
• Provides training and information on accounts payable during new hire orientation.
• Reviews employee’s profiles, confirm signing limits with paperwork on file.
• Schedules and enforces month end deadlines and transmission dates to ensure that vendors are paid on pay date.
• Checks on the validity and appropriateness of source documents.
• Ensures that vendors are properly paid on pay date.
• Ensures compliance for uncashed accounts payable checks.
• Processes garnishment calculations and ensures compliance with such directives.
• Processes calendar year-end accounts payable governmental reporting requirements.
• Ensures the timely distribution of 1099s and other required tax forms related to accounts payable.
• Review check request vouchers entries to record transactions on the general ledger.
• Reconciles and clears reconciling items for accounts payable related accounts.
• Reconciles outstanding check register.
• Determines areas for improvement and recommends changes.
• Instructs and trains other accounts payable staff in methods and procedures.
• Performs related duties as required.

Qualifications:

• Bachelor’s degree preferred.
• Minimum of ten (10) years of accounts payable experience working with Accounting Software provider with at least six (6) Accounting units or equivalent. 
• Accounts Payable best practices.
• Accounts Payable related laws, including federal and state regulations.
• Principles and practices of accounting.
• Financial record-keeping and reporting techniques.
• Principles and practices of organization and administration.

Catholic Charities offers a wide range of employee benefits to support the total wellness of its employees. Our competitive package provides the flexibility to select the benefits that best meets the employee’s needs. Benefits are effective the first of the month following 30 days of employment.

• Medical, Dental & Vision
• Life Insurance
• Retirement Plan to include 401a/employer contribution only and 403(b)
• Supplemental Insurance (life, Accident, disability insurance, etc.)
• Flexible Spending Account
• Health Care Spending Account Reimbursement accounts (HAS)
• Vacation days – 15 days per year
• Sick time – 10 days per year
• 13 holidays per year for regular f/t & p/t employees
• Public Service Loan Forgiveness
• Cell Phones for those working in Shelters or with Clients outside of the office 
• Employee Recognition - Annual Staff Appreciation Day Event
• Free Parking