Accounts Payable Supervisor

Catholic Charities of Los Angeles, Inc. is one of the largest human services providers in California. The agency operates a variety of programs to serve the poor and strives to find permanent solutions to crisis situations by offering clients the tools and resources needed to achieve greater self-reliance and stability in their lives. 

Our corporate office is seeking an Accounts Payable Supervisor. The person in this role is detail-oriented and in charge of daily accounts payable department operations. They are responsible for the accurate and timely processing and recording of company’s accounts payables. They ascertain that legitimate check request vouchers, invoices and proof of delivery documents are properly processed and paid by the invoice date, government reporting requirements are filed timely, and accounts payable transactions are properly journalized.

Responsibilities:

• Coordinates with Accounting Software provider to resolve issues.
• Coordinates with CFO and Controller to seek clarification on the interpretation of CCLA’s policies and procedures on accounts payables.
• Researches and resolves accounts payable issues.
• Responds to inquiries regarding CCLA’s policies and procedures on accounts payable.
• Provides training and information on accounts payable during new hire orientation.
• Reviews employee’s profiles, confirm signing limits with paperwork on file.
• Schedules and enforces month end deadlines and transmission dates to ensure that vendors are paid on pay date.
• Checks on the validity and appropriateness of source documents.
• Ensures that vendors are properly paid on pay date.
• Ensures compliance for uncashed accounts payable checks.
• Processes garnishment calculations and ensures compliance with such directives.
• Processes calendar year-end accounts payable governmental reporting requirements.
• Ensures the timely distribution of 1099s and other required tax forms related to accounts payable.
• Review check request vouchers entries to record transactions on the general ledger.
• Reconciles and clears reconciling items for accounts payable related accounts.
• Reconciles outstanding check register.
• Determines areas for improvement and recommends changes.
• Instructs and trains other accounts payable staff in methods and procedures.
• Performs related duties as required.

Qualifications:

• Minimum of seven (7) years of accounts payable experience.
• At least six (6) Accounting units or equivalent.
• Bachelor’s degree preferred.

Catholic Charities offers a wide range of employee benefits to support the total wellness of its employees. Our competitive package provides the flexibility to select the benefits that best meets the employee’s needs. Benefits are effective the first of the month following 30 days of employment.

• Medical, Dental & Vision
• Life Insurance
• Retirement Plan to include 401a/employer contribution only and 403(b)
• Supplemental Insurance (life, Accident, disability insurance, etc.)
• Flexible Spending Account
• Health Care Spending Account Reimbursement accounts (HAS)
• Vacation days – 12 days per year
• Sick time – 10 days per year
• Short- and Long-Term Disability
• 13 holidays per year for regular f/t & p/t employees
• Public Service Loan Forgiveness
• Cell Phones for those working in Shelters or with Clients outside of the office 
• Employee Recognition - Annual Staff Appreciation Day Event
• Free Parking