Accounts Payable Supervisor

South Shore Regional Centre for Education

Qualifications:

• Completion of community college business administration diploma with a concentration in accounting.
• Minimum of 3 years experience in the field of accounting and all aspects of accounting procedures, preferably accounts payable.
• Effective communication and interpersonal skills.
• Proficient in MS Office (Excel, Access and Word software).

Characteristics:

• Team player demonstrating effective and cooperative working relationships with all employees.
• Skill in analyzing and interpreting financial data.
• Excellent time management and data handling skills.
• Ability to apply knowledge of accounting and finance with minimum supervision.
• Good verbal and written communications.

Task Dimensions

Leadership and Supervision:

• Supervise, train, and support Accounts Payable staff in the performance of duties
• Assign and coordinate workloads based on operational priorities
• Review work to ensure accuracy, completeness, and compliance with procedures
• Conduct performance evaluations and support professional development
• Maintain a current listing of departmental responsibilities and staff assignments

Accounts Payable Operations Oversight:

• Oversee the accurate and timely processing of all invoices, payments, and adjustments
• Ensure all payment runs are processed in accordance with established schedules and approvals
• Ensure all required approvals are obtained prior to payment processing
• Provide support and direction for complex or escalated transactions
• Backfill Accounts Payable functions as required

Financial Control and Risk Management:

• Ensure strong internal controls over accounts payable processes, including verification, authorization, and documentation
• Review expenditures for reasonableness and escalate concerns as appropriate
• Oversee the reconciliation of supplier statements and resolution of discrepancies
• Review corporate credit card transactions prior to processing and ensure appropriate documentation and approvals
• Review telecommunications and similar recurring charges for accuracy and reasonableness
• Ensure all payments related to contracts and leases are processed accurately and supported by appropriate documentation

Payment Management and Vendor Relations:

• Develop and communicate annual payment schedules to stakeholders
• Ensure payments are issued in accordance with established timelines and cash management practices
• Respond to vendor inquiries and resolve issues related to invoices and payments
• Liaise with vendors, employees, and management to resolve documentation or approval issues
• Facilitate the setup and maintenance of vendor records in accordance with established processes

Financial Reporting and Period-End Responsibilities:

• Perform and/or oversee all month-end and year-end accounts payable transactions and reconciliations
• Prepare accounts payable accruals, analyses, and supporting schedules
• Compile and verify data for periodic financial and administrative reports
• Support the preparation of monthly, quarterly, and annual financial reporting

Process Improvement and Documentation:

• Identify opportunities to streamline and improve accounts payable processes
• Develop, maintain, and update Accounts Payable procedures and documentation
• Support implementation of system enhancements and process changes

Stakeholder Support and Training:

• Provide technical guidance and training to Accounts Payable staff
• Deliver training and presentations to departments on accounts payable processes, including employee expense claims
• Act as a resource to staff and management on accounts payable policies and procedures

Audit and Compliance:

• Support internal and external audit requests by providing documentation and responding to inquiries
• Ensure compliance with applicable legislation, policies, and internal controls
• Maintain organized and accessible records to support audit and financial reporting requirements
• Comply with the Occupational Health and Safety Act and Regulations

Other Duties:

• Order and maintain accounts payable supplies
• Meet deadlines and manage competing priorities
• Complies with Occupational Health and Safety Act and Regulations.
• Performs other related duties as required

BACKGROUND/SECURITY CHECKS:

The South Shore Regional Centre for Education requires all newly hired employees to provide a satisfactory Criminal Record / Vulnerable Sector Check and a Nova Scotia Child Abuse Register Check. We will accept checks completed within the last 3 months. 

Regional Office based positions require travel and candidates may be required to provide a valid driver's license.  Some school based positions also require travel and candidates may be required to provide a valid driver's license.

Thank you for your interest in the South Shore Regional Centre for Education, however, only those shortlisted for an interview will be contacted.