Accounts Payable-Staff Accountant

EVANGEL UNIVERSITY 

JOB DESCRIPTION 

JOB TITLE: Accounts Payable – Staff Accountant

DEPARTMENT: Business and Finance

CLASSIFICATION: Salaried/Commensurate with education and experience

STATUS: Full-time/12 mo. Staff

EU MISSION STATEMENT: Evangel University is a comprehensive Christian university committed to excellence in educating and equipping students to become Spirit-empowered servants of God who impact the Church and society globally. 

JOB SUMMARY:   The Accounts Payable – Staff Accountant reports to the Controller and is ensures all payments requests are properly approved and documented. Ensures vendors are paid according to payment term/plans to avoid any service interruptions and takes advantage of cash management opportunities. As a part of these responsibilities of processing payments, the Accounts Payable – Staff Accountant also accumulates costs for the capitalization of fixed assets and accounts for the recording and amortization of prepaid expenses.

Key Responsibilities:

Accounts Payable Functions

•    Receives invoices directly from vendors and matches these invoices to approved purchase orders which have already been processed through the purchase approval process. Reviews all payment requests for appropriate documentation and requisite approval authority. Enters check requests and other contractual obligations into accounts payable system for payment.

•    Prioritizes invoice payment processing in order to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans. In coordination with the CFO and Controller, selections invoices for payment. Processes payments via electronic funds transfer and physical check.

•    Ensures signed copies of IRS Form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file. Provides supporting documentation for audits. 

•    Corresponds with vendors and responds to payment status inquiries. Researches aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.

•    Receive and respond to vendor payment inquiries.

•    Reconcile accounts payable reports to the general ledger on a monthly basis and prepare end of fiscal year entries to properly accrue for outstanding payable obligations.

•    1099 year-end filing processing.

Administrative Support

•    Account for fixed asset costs to be capitalized and set up capitalized assets in the fixed assets module/system. Reconcile fixed assets to the general ledger on a monthly basis and prepare any required audit schedules with regard to fixed assets. 

•    As a part of the accounts payable process, record prepaid expenses, amortize the prepaid expenses to expense in accordance with the related periods of expense for each prepaid expense, and reconcile prepaid expense balances to the geneal ledger on a monthly basis.

Qualifications and Requirements

Education and Experience

•    Associated Degree in Accounting and 2 years of related accounting experience OR 4 years of related accounting experience.

Skills and Competencies

•    High level of comfort and competency working with numbers, finances, and financial communications

•    Highly organized and able to deftly handle changing tasks and act decisively

•    Proficiency in Microsoft Office Suite. Experience in Excel strongly preferred.

•    Ability to work in a fast-paced setting while keeping a calm and welcoming demeanor

•    Excellent communication and people skills.

Evangel University is an equal opportunity employer participating in the E-Verify program.