Accounts Payable - Staff Accountant

As the Boys & Girls Club of Truckee Meadows celebrates its 50th Anniversary of serving our community, we are looking for a mission-driven professional to join our finance team. The Accounts Payable Specialistis responsible for ensuring timely, accurate, and efficient processing of all vendor invoices and payments. This role supports the organization’s financial integrity by maintaining precise records, reconciling accounts, and fostering positive vendor relationships. The Specialist collaborates closely with the Finance team and other departments to ensure proper expense coding across multiple grants, programs, and locations. In addition to daily processing tasks, this position contributes to month-end close activities, supports grant reporting, and helps improve systems and workflows to enhance efficiency, accuracy, and transparency within the accounts payable function.

Our Mission: To enable all young people, especially those who need us most, to reach their full potential as caring, productive, responsible citizens. 

These are some of the additional responsibilities of the Accounts Payable Specialist:

• Process Invoices Accurately and Efficiently – Review, code, and enter invoices into Sage Intacct, ensuring all supporting documentation and approvals are complete. 
• Manage Vendor Relationships – Communicate with vendors to resolve discrepancies, maintain accurate records, and ensure all accounts are reconciled monthly. 
• Prepare Payments – Process weekly check and ACH runs, verifying accuracy and adherence to payment terms. 
• Reconcile & Review – Perform vendor statement reconciliations and assist with A/P aging reports, accruals, and close procedures. 
• Support Month-End & Grant Reporting – Collaborate with the Finance team to ensure accurate expense coding across multiple grants, programs, and locations. 
• Be Part of a Collaborative Finance Team – Work closely with colleagues across finance and operations to strengthen processes, support transparency, and ensure accuracy organization-wide. 
• Drive Continuous Improvement – Help enhance automation, document workflows, and strengthen internal controls to increase efficiency and transparency. 

ALL BGCTM employees have the responsibility to help maintain the safety of our members and staff and ensure an optimal Club experience for all. To achieve this, ALL BGCTM employees must demonstrate and uphold BGCTM core values: generosity, respectfulness, encouragement, accountability, and trustworthines

In exchange, BGCTM offers extensive benefits:

• We offer all full-time employees 100% employer-paid medical, vision, and dental plans. All full time employees also receive complimentary Short Term Disability, Long Term Disability, and Life Insurance coverage.
• When we say we nurture great connections and build great futures, it’s not just for our youth members. At BGCTM, staff members build their futures too - with benefits like annual tuition reimbursement and a 7% pension plan.
• Plus, full-time employees are eligible for PTO. 

Required Education & Experience:

• Associate Degree in Accounting or related field, Bachelor’s degree preferred.
• 2+ years of related AP experience, preferably in a multi-grant or non-profit setting

Skills & Abilities that make a successful Accounts Payable Specialist:

• Excellent written and verbal communication skills, able to communicate effectively with a diverse population, and represent BGCTM professionally to the community.
• Excellent organizational skills and attention to detail and accuracy.
• Absolute integrity and confidentiality in handling financial data.
• Able to produce and provide data/reports in a timely manner.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Team-orientated mindset with a focus on continuous learning.
• Able to multitask and prioritize in a dynamic work environment.
• Proficiency with Sage Intacct or other accounting automation tools preferred.
• Proficient with Microsoft Office Suite or similar software, intermediate to advanced Excel skills required (pivot tables, lookups, data validation).
• Passion for the mission and values of the Boys & Girls Club

Physical Requirements & Work Environment: 

• Must be able to perform duties which require walking, talking, hearing, standing, sitting, and/or bending for long periods of time.  May occasionally be required to kneel, run and/or climb.
• Must be able to use hands and arms to enter data into the computer, use the telephone and other office equipment.
• Must be able to perform surface and deep cleaning appropriately using potentially hazardous cleaners including bleach, as needed.
• Must be able to lift, move manipulate and or hold objects up to 45 pounds. Objects that exceed the 45-pound weight limit require additional assistance when moving, lifting or manipulating. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. 

As part of our commitment to child and member safety, there are some additional steps that all hires will be asked to complete.

• You will need to provide 3 references. These references must be professional references.
• You will also be asked to complete a drug screen, background check, and fingerprint check.

We have a commitment to being GREAT.

At Boys & Girls Club of Truckee Meadows, you’ll have the opportunity to lead a great life, inspired by GREAT values: Generosity, Respect, Encouragement, Accountability, and Trustworthiness. Boys & Girls Club of Truckee Meadows is committed to practicing those values to create places where every kid feels safe and connected—a place to belong and a place to become—and a fun, positive work environment where you can be sure you’re making a difference.

For more about what makes Boys & Girls Club of Truckee Meadows a great place to work, visit our web page at https://bgctm.org!