Accounts Payable Specialist

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Accounts Payable Specialist is responsible for managing and processing all invoices received for payment in an accurate, efficient, and timely manner. This role plays a key part in maintaining financial integrity, supporting stewardship of donor funds, and ensuring compliance with grant and regulatory requirements.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.  We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you.

ESSENTIAL FUNCTIONS:

• Review, code, and process vendor invoices in accordance with organizational policies and procedures
• Verify invoice accuracy, appropriate approvals, and supporting documentation
• Reconcile purchase orders and ensure proper processing and close out
• Prepare and process weekly check runs and ACH payments upon approval
• Investigate and resolve accounts payable discrepancies in a timely manner
• Collect, review, and record monthly expense reports, ensuring proper GL coding
• Maintain vendor W-9 and Certificate of Insurance (COI) documentation
• Prepare and process annual IRS Form 1099 filings
• Assist department directors with annual budget preparation related to general ledger coding
• Manage matters related to property and general liability insurance claims, including documentation and filing
• Assist with fixed asset tracking and management
• Support external auditors by compiling documentation and responding to audit requests
• Ensure compliance with all organizational policies, procedures, and applicable regulations
• Perform other duties as assigned

LEADERSHIP COMPETENCIES:

• Strong attention to detail and accuracy
• Effective time management with the ability to prioritize workload
• Critical thinking and sound decision-making skills
• Understanding of donor fund stewardship and financial accountability
• Commitment to continuous process improvement
• Strong communication and collaboration skills
• Customer service–oriented mindset

QUALIFICATIONS:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
• Minimum of two (2) years of accounts payable or general accounting experience preferred
• Strong proficiency in Microsoft Excel, Word, and the MS Office Suite
• Experience working with accounting and financial management systems
• Knowledge of general ledger and accounting functions preferred
• CPR, AED, and First Aid certifications within 60 days of hire
• Experience working with diverse populations preferred

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regular use of a computer and phone/smart device for extended periods
• Frequent sitting, reaching, and movement within the work environment
• Occasional lifting of up to 10 pounds
• Vision requirements include close vision, distance vision, and the ability to adjust focus
• Typical office noise level is moderate.