Accounts Payable Specialist

Weber Gallagher is a thriving and growing firm with more than 130 legal professionals in 13 locations.  We provide legal counseling and representation in the Mid-Atlantic region of the United States to local, national, and international businesses, financial institutions, and insurance companies. We represent businesses, employers, and individuals in multiple areas of law.

Weber Gallagher seeks an organized and Accounts Payable Specialist to support our Philadelphia, PA office. This position will work on-site from our Philadelphia office.   

Responsibilities: 

• Reconcile firm credit cards
• Review and process employee expenses
• Process weekly check requests
• Manage and sort high volume AP inbox
• Compile, code, enter client related invoices to verify if WG is responsible for payment
• Send all client related invoices after verifying WG is responsible for payment
• Communicate with clients regarding outstanding invoices and payment status
• Handle vendor payment inquiries and help resolve outstanding balances
• Reconcile vendor statements
• Communicate with vendors regarding payment inquiries via email/phone/etc.
• Communicate with internal attorneys, paralegals, legal assistants, and administrative staff regarding approvals and payment statuses
• Ensure compliance with client guidelines and firm policy guidelines while processing transactions
• Reconciling various vendor invoices such as: UPS, FedEx, Amazon, etc. 

Qualifications:

• 2+ years’ experience in Accounts Payable
• High school diploma, or equivalent
• Proficiency with Microsoft Office – Word, Excel, Outlook
• Strong interpersonal and communication skills, both written and verbal
• Strong organizational skills and the ability to multi-task and meet time deadlines
• Strong attention to detail and the ability to work with minimal supervision
• Ability to handle stressful situations with a solutions-oriented approach
• Operate with a sense of urgency
• Exercise impeccable professional judgement in handling clients and firm attorneys and paralegals 

Weber Gallagher offers an excellent benefits package, including 401(k) and medical. 

To apply: please apply at the link on our Careers page. 

Equal employment opportunity is provided to all employees and applicants for employment without regard to a person’s race, color, religion, age, gender, sex, sexual orientation, gender identity, pregnancy, ancestry, physical handicap, disability, national origin, genetic information, marital status, veteran status, disability, or any other factor/ status in accordance with applicable federal, state and local laws.