Accounts Payable Specialist

Job Summary:

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team. This role will be responsible for handling accounts payable functions while also performing treasury and cash management duties. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a dynamic work environment.

Key Responsibilities:

Accounts Payable 

• Process vendor invoices by reviewing accuracy, verifying approvals, and ensuring timely payment.  

• Match invoices to purchase orders, receipts, and supporting documentation to confirm proper billing.  

• Reconcile vendor statements and resolve invoice discrepancies, short payments, and payment disputes.  

• Maintain accurate vendor records, payment files, and supporting documentation for audit readiness.  

• Prepare weekly check runs, ACH payments, wire transfers, and other disbursements.  

• Monitor payment terms and optimize payment timing to support working capital management.  

• Respond to vendor inquiries regarding payment status, invoice issues, and account reconciliation.  

• Assist with month-end close activities including AP accruals and reporting.  

• Support annual audits by providing AP schedules, documentation, and requested analysis.  

• Ensure compliance with company policies, approval workflows, and internal controls.  

Treasury & Cash Management 

• Manage daily cash positioning and monitor bank account activity.  

• Prepare and process ACH transactions, wire transfers, and positive pay files.  

• Assist with cash forecasting and short-term liquidity planning.  

• Reconcile bank accounts and investigate cash discrepancies.  

• Monitor incoming and outgoing cash transactions for accuracy and fraud prevention.  

• Maintain banking relationships and assist with treasury documentation and account administration.  

• Assist with credit card administration and expense monitoring.

• Help improve treasury processes, controls, and reporting efficiency. 

Skills & Qualifications: 

• High School diploma or equivalent.

• 3+ years of accounts payable and/or treasury experience.  

• Experience with ERP systems and electronic payment platforms. 

• Proficient in Microsoft Excel and financial reporting tools.  

• Strong attention to detail and high level of accuracy.  

• Excellent organizational, communication, and problem-solving skills. 

Benefits:

• PPO or HSA medical benefits with Employer Contributions.
• Dental, Vision, Life, AD&D, Disability insurance.
• 401K with a competitive company match.
• 8 Holidays, Vacation accrual, PTO program, Parental Leave.
• Attendance, Safety, Service Awards.
• Tuition Reimbursement Program.
• Uniform and Boots provision.
• Employee Assistance Program.
• Chaplain Program.
• Smart Dollar.
• Company Events and Luncheons.
• Paid Volunteer Days.
• Referral bonuses.