Accounts Payable Specialist

Description

You in This Role. You’ve built your career on precision, accountability, and trust. What sets you apart isn’t just your ability to process invoices—it’s your commitment to accuracy, strong vendor relationships, and keeping financial operations running smoothly. You act as a critical partner to both internal teams and external vendors. Vendors trust you because you communicate clearly and resolve issues quickly. Internally, you bring structure, organization, and reliability to the financial process, ensuring that obligations are met on time and without error. You combine strong attention to detail with sound judgment. You can spot discrepancies, manage competing priorities, and navigate systems with confidence. You are organized, proactive, and take ownership of your work. You understand that your role directly impacts financial accuracy, vendor trust, and overall operational efficiency.

A Day in the Life

Every day will look different, but you’ll spend your time:

• Processing high volumes of invoices with accuracy and efficiency
• Verifying invoice details, coding expenses, and ensuring proper approvals
• Managing vendor relationships and responding to inquiries in a timely, professional manner
• Reconciling vendor statements and resolving discrepancies
• Monitoring AP aging and ensuring timely payments
• Collaborating with Purchasing, Operations, and Finance teams to resolve issues
• Maintaining organized and audit-ready financial records
• Assisting with month-end close activities related to accounts payable
• Identifying opportunities to improve processes, accuracy, and efficiency
• Ensuring compliance with internal controls and company policies

What You’ll Do

• Own the full-cycle accounts payable process from invoice receipt through payment
• Ensure timely, accurate processing and recording of all vendor invoices
• Maintain strong vendor relationships and resolve payment issues proactively
• Reconcile accounts payable transactions and vendor statements
• Support month-end and year-end closing processes
• Assist in implementing and improving AP systems, workflows, and controls
• Partner cross-functionally with internal departments to ensure alignment and accuracy
• Maintain documentation and support audit requests as needed
• Monitor and enforce adherence to company policies and financial procedures

Must-Have Skills

• 2–5+ years of accounts payable or general accounting experience
• Strong attention to detail and high level of accuracy
• Experience with ERP/accounting systems (e.g., NetSuite, QuickBooks, SAP, or similar)
• Solid understanding of accounting principles and AP processes
• Ability to manage high-volume workloads and meet deadlines
• Strong problem-solving and analytical skills
• Clear and professional communication skills (written and verbal)
• Ability to work independently and prioritize effectively
• Proficiency in Microsoft Excel (including basic formulas and data organization)
• Strong organizational and time management skills
• High level of integrity and accountability

Nice to Have

• Experience in manufacturing, aerospace, or technology environments
• Familiarity with purchase order (PO) systems and 3-way matching
• Experience with process improvement or automation initiatives
• Exposure to audit processes and internal controls
• Experience working in a high-growth or fast-paced environment
• Military experience

Travel & Work Structure

• Minimal travel required
• Orlando, Florida-based role

What You’ll Gain

• Ownership of a critical financial function within the organization
• High visibility with Finance and Operations leadership
• Opportunity to improve and streamline processes as the company grows
• A collaborative, fast-paced environment where your work directly impacts success
• Stability and growth within a scaling organization

Compensation & Benefits

• Competitive compensation package
• Comprehensive benefits including medical, dental, and vision
• 401(k)
• Unlimited PTO
• Catered lunches for all employees every day of the week
• Employee product discounts

About Us

Unusual Machines is a U.S.-based drone and drone parts company focused on the small and First-Person View (FPV) segments of the drone market. Our brands - Rotor Riot and Fat Shark - are two of the most respected names in FPV and have helped shape the industry through e-commerce, product development, and a deep connection with the pilot community. We’re expanding into enterprise and defense - bringing our obsessive attention to performance, design, and U.S.-based manufacturing into high-stakes environments like search and rescue, STEM education, and military innovation. With several of our products already approved by the Defense Innovation Unit, we’re solving procurement issues for customers who demand speed, agility, and compliance. If you love working at the intersection of community, content, and cutting-edge technology, you’ll feel right at home here.

We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Unusual Machines participates in E-Verify. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. We unfortunately cannot offer visa sponsorship for this position.