Accounts Payable Specialist

JOB SUMMARY:

The Accounts Payable (AP) Specialist is responsible for the timely and accurate entry of check requests and vendor creation, etc. The AP Specialist also oversees the audit process for ProCards, and performs daily clerical and administrative duties in support of the AP functions. The AP Specialist also works closely with, and reports to, the Manager of Accounts Payable.

ESSENTIAL JOB FUNCTIONS:

The employee in this position will have the following essential job functions:

• Communicates with Seminary employees, vendor and supplier representatives in the exchange of information related to Seminary policies and procedures
• Provides data entry of invoices and check requests for payment
• Processes and establishes new vendors in Jenzabar
• Oversees the reconciliation and payment of Seminary cell phone accounts
• Routes incoming mail; requests payment approval of invoices
• Scans and files documents for the Accounts Payable Department
• Oversees the daily administration of the Procurement Card Program; manages and conducts field audits of records supporting card transactions
• Oversees the Office Depot program

Performs other duties as may be assigned by supervisor.

EDUCATION:

The person in this position should have an Associate’s degree, preferably in a business-related field, or equivalent work experience.

EXPERIENCE:

The person in this position should have two years of applicable clerical experience, preferably in AP or Procurement; or in financial and statistical record keeping.

SUPERVISION:

The person in this position will supervise no one.

The person in this position will report to the Manager of Accounts Payable.

WORK ENVIRONMENT:

The person in this position will work in a standard office environment.

EQUIPMENT:

The person in this position will use the following equipment: standard office equipment (e.g. computer, calculator, fax). Prefer applicants with a good working knowledge of Microsoft Excel and Word with experience in accounting related software.