Accounts Payable Specialist

BASIC PURPOSE

Responsible for accurate, efficient, and timely processing of all vendor invoices, expense reports, and other bills through the accounts payable system including check runs and ACH payments. Prepare account reconciliations for various monthly and yearly closing. Collect W-9’s. Involved in 1099 processing.

POSITION RESPONSIBILITIES

• Responsible for processing vendor invoices by matching purchase orders and receiving reports; verifying that the quantities, prices, terms are satisfied and purchases have been properly authorized; coding invoices to the correct general ledger account; entering approved invoices into accounts payable system; working independently to resolve discrepancies with buyers.
• Prepare checks, ACH payments or wire transfers for approved invoices and other payments, obtain required signatures and prepare checks for mailing. Proactively transition vendors from manual paper checks to ACH wires.
• Verify the accuracy of expense reports and process reports for payment. This includes maintaining administrative rights in the Centersuite program and improving the system and process where feasible.
• Responsible for preparing the following account reconciliations:
• AP trade, AP suspense and AP accrued supply
• Keep updated W-9 files and vendor files. Process 1099’s.
• Prepare miscellaneous bank deposits.
• Process petty cash.
• Ad hoc requests from other departments as well as outside parties, including our auditors. Other projects as deemed necessary.