Accounts Payable Specialist - Temporary Position

This is a temporary position lasting up to 3 months

The Accounts Payable Specialist processes vendor invoices, supports payment activities, maintains accurate accounts payable records, and responds to vendor and community inquiries in a timely and professional manner. This position reviews and validates invoice information, enters and processes invoices through accounting and electronic approval workflow systems, researches discrepancies, supports vendor setup and maintenance, and assists with check, ACH, EFT, and related payment activities.

The Accounts Payable Specialist works with limited supervision while following established accounting procedures, internal controls, approval requirements, and HumanGood policies. This position supports HumanGood communities and vendors by providing accurate, timely, and service-oriented accounts payable support.

• Processes vendor invoices accurately and timely in the accounting system and electronic approval workflow system.
• Reviews invoices and supporting documentation for completeness, accuracy, proper approval, coding, vendor information, and compliance with established procedures.
• Validates invoice data, resolves discrepancies, and follows up with communities, vendors, and internal departments to obtain missing or corrected information.
• Enters, reviews, and processes high-volume invoice activity from electronic images, email, workflow queues, and other approved sources.
• Supports full-cycle accounts payable activities, including invoice processing, payment preparation, vendor inquiry resolution, adjustments, and record maintenance.
• Sets up and maintains vendor records in accordance with established procedures, including review of required documentation such as W-9 forms, payment instructions, and vendor changes.
• Assists with weekly or scheduled payment runs, including checks, ACH, EFT, and other approved payment methods.
• Uploads check registers or payment files to banking portals as assigned, including positive pay or related fraud-prevention processes.
• Researches, reconciles, and resolves vendor statements, past-due balances, duplicate invoices, credit memos, payment discrepancies, and other AP issues.
• Responds professionally and timely to vendor inquiries, community team member questions, and internal requests; escalates unresolved or complex matters appropriately.
• Reviews, evaluates, and resolves moderately complex invoice-processing issues using judgment, policy knowledge, and available system information.
• Supports month-end close activities by assisting with AP accruals, outstanding invoice review, account research, and documentation requests.
• Maintains accurate electronic records and documentation in accordance with accounting, audit, retention, and internal control requirements.
• Assists with AP reporting, audit requests, vendor research, 1099 support, and special projects as assigned.
• Identifies process issues, recommends improvements, and adapts to new systems, workflows, and automation tools.
• Protects confidential financial, vendor, resident, and organizational information.

Qualifications:

• High school diploma or equivalent required. Associate degree or college coursework in accounting, business administration, finance, or related field is preferred. 
• 2+years of accounts payable, accounting support, finance operations, or related experience required; equivalent combination of education, training, and experience may be considered.
• Experience processing invoices, researching discrepancies, responding to vendor inquiries, and maintaining accurate financial records.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Intermediate Excel skills, including sorting, filtering, basic formulas, and data review.
• Experience with Great Plains, PaperSave, AP automation, ERP systems, or electronic invoice workflow systems. 
• Ability to work accurately with large volumes of invoices, data, and supporting documentation.
• Ability to use accounting systems, electronic approval workflows, document imaging tools, and other business applications.
• Strong attention to detail, organization, follow-through, and ability to meet recurring deadlines.
• Ability to communicate professionally and clearly with vendors, community team members, and internal departments.
• Ability to maintain confidentiality and follow accounting procedures, approval requirements, and internal controls.
• Basic mathematical skills, including the ability to calculate percentages, discounts, totals, and invoice adjustments.
• Experience supporting multi-site, healthcare, senior living, nonprofit, or service-based organizations.
• Experience with vendor setup and maintenance, W-9 documentation, 1099 support, ACH/EFT payment processing, positive pay, and vendor statement reconciliation.
• Experience working in a remote or centralized shared-services environment.

Working Conditions & Physical Requirements

• Primarily works in a remote office environment, with assigned work hours generally aligned to Pacific Time business hours unless otherwise approved.
• Regularly uses a computer, keyboard, mouse, telephone, video conferencing, email, electronic workflow systems, and standard office equipment.
• Frequently sits for extended periods and performs repetitive hand and finger movements related to keyboarding, mouse use, data entry, and document review.
• Requires visual acuity to review invoices, electronic documents, spreadsheets, system screens, and financial information.
• May occasionally lift, carry, push, or pull office materials, files, or equipment up to 20 pounds.
• Requires the ability to concentrate, prioritize work, meet deadlines, and handle frequent interruptions or competing requests.
• May occasionally attend virtual or in-person meetings, trainings, or business events as required.
• Minimal travel may be required.

What's in it for you? 

As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU.

At HumanGood, we offer the opportunity to be part of something bigger than yourself on top of an incredible package of benefits and perks for our part-time and full-time Team Members that can add up to 40% of your base pay.

Full-Time Team Members are eligible for the following:

• 20 days of paid time off, plus 7 company holidays (increases with years of service)
• 401(k) with up to 4% employer match and no waiting on funds to vest
• Health, Dental and Vision Plans- start the 1^st of the month following your start date
• $25+tax per line Cell Phone Plan
• Tuition Reimbursement
• 5 star employer-paid employee assistance program
• Find additional benefits here: www.HGcareers.org

Location: This position is a hybrid position. Wednesday/Thursdays will require working at our Duarte location to process checks. Remote Monday/Tuesday/Friday.

This is a temporary position lasting up to 3 months.

Compensation: $27-$35/hr depending on experience