Accounts Payable Specialist

Overview

**This is not a fully remote role. Candidates must be located near Chattanooga, TN and available to work onsite weekly as part of a hybrid schedule.**

The Accounts Payable Specialist is responsible for complete payments and controls expenses by receiving, processing, verifying, and reconciling invoices. This includes the accuracy and timeliness of the information contained in the general ledger. 

Duties & Responsibilities

• Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording bills 
• Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing payments; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing purchase order amendments 
• Maintain accounting ledgers by verifying and posting account transactions 
• Verify vendor accounts by reconciling monthly statements and related transactions 
• Reply to vendor on payment inquiries 
• Ensure all bills are approved by management before payment is processed  
• Maintain historical records in NetSuite 
• Ensure all sales tax transactions are filed and paid timely 
• Protect organization's value by keeping information confidential 
• Accomplish accounting and organization mission by completing related results as needed 
• Perform special analysis and reports as assigned 
• Perform other duties as may be required by management 

Skills Required

• Excellent time management, resource organization and priority establishment skills, and ability to multi-task in a fast-paced environment 
• Excellent written and verbal communication skills, including writing, articulating, listening, and questioning skills 
• Good interpersonal skills 
• Extensive knowledge of desktop applications and Microsoft Office Suite 
• Strong analytical, critical thinking, and problem-solving skills 

Qualifications:

• 3+ years of experience in accounts payable 
• ERP systems experience 
• Experience with NetSuite is strongly preferred 

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