Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, and payments. This role works closely with internal departments and external vendors to resolve discrepancies, maintain accurate financial records, and support month-end and audit activities.

Key Responsibilities

• Process high-volume vendor invoices accurately and in accordance with company policies
• Verify invoice details including pricing, approvals, and proper coding to the general ledger
• Match invoices with purchase orders and receiving documentation (2-way/3-way matching)
• Prepare and process weekly or bi-weekly payment runs (checks, ACH, wire transfers)
• Reconcile vendor statements and resolve discrepancies or payment issues
• Respond to vendor inquiries in a timely and professional manner
• Process employee expense reports and ensure compliance with company policies
• Maintain organized and accurate accounts payable records and documentation
• Assist with month-end close activities, including accruals and reconciliations
• Support internal and external audits by providing required documentation
• Identify opportunities to improve AP processes and efficiencies

Required Qualifications

• 1+ years of accounts payable or general accounting experience
• Strong understanding of accounting principles and AP best practices
• Experience with accounting or ERP systems (e.g., SAP, Oracle).  COINS software experience is highly preferred
• Proficiency in Microsoft Excel and other MS Office applications
• High attention to detail and accuracy
• Strong organizational and time-management skills

• Experience in a high-volume or multi-entity AP environment
• Familiarity with electronic invoicing and payment platforms
• Prior experience supporting audits
• Knowledge of sales/use tax or 1099 reporting

• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Strong problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Commitment to confidentiality and ethical financial practices