Accounts Payable Specialist

Our Property:

Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.

Our Core Values:

We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are.

• Be Authentic
• Practice Humility
• Cultivate Teamwork
• Value Time
• Be Trustworthy

We offer a very competitive salary and generous benefits including:

• Medical, Dental, Vision Plans
• Paid Life Insurance
• Short- and Long-Term Disability
• Paid Time Off & Holidays
• 401(k) with 100% match up to 4 %
• Commuter and Company-paid Toll Programs
• Complimentary Shift Meal

POSITION OVERVIEW

The Accounts Payable Specialist is responsible for processing and maintaining accurate financial records related to vendor invoices, payments, and expense reporting for South Seas Resort. This position ensures timely and accurate payment of obligations while maintaining compliance with company policies, accounting standards, and internal controls. The ideal candidate is detail-oriented, organized, and capable of working effectively in a fast-paced hospitality environment

ESSENTIAL FUNCTIONS

Accounts Payable Processing

• Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation.
• Match invoices with purchase orders and receiving documentation.
• Enter invoices into the accounting system accurately and timely.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods.
• Ensure all payments are made according to agreed-upon terms and company policies.

Vendor Management

• Establish and maintain vendor records, including W-9 forms and payment information.
• Respond to vendor inquiries regarding payment status, discrepancies, and account balances.
• Reconcile vendor statements and resolve outstanding issues promptly.
• Maintain positive relationships with suppliers and service providers.

Financial Reporting & Reconciliation

• Reconcile accounts payable transactions and vendor accounts.
• Assist with month-end and year-end closing activities.
• Prepare AP aging reports and other financial reports as requested.
• Identify discrepancies and work with departments to resolve issues.

Internal Controls & Compliance

• Ensure compliance with company policies, accounting procedures, and internal controls.
• Maintain organized records of invoices, approvals, and payment documentation.
• Assist with audits by providing requested documentation and support.
• Protect confidential financial information and vendor data.

Department Support

• Collaborate with Purchasing, Receiving, Operations, and Department Managers to ensure proper invoice processing.
• Assist with expense reporting and corporate credit card reconciliations.
• Support accounting and finance projects as assigned.
• Cross-train within the accounting department to provide operational support as needed. 

POSITION REQUIRMENTS

Education

• High School Diploma or GED required.
• Associate's degree in Accounting, Finance, Business Administration, or related field preferred. 

Experience

• 2+ years of Accounts Payable, Accounting, or Bookkeeping experience preferred.
• Hospitality, resort, hotel, or property management accounting experience is a plus.
• Experience with ERP or accounting software systems preferred.
• Experience with DooAP and Craftable a plus.

Knowledge, Skills, and Abilities

• Strong understanding of accounts payable processes and accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong problem-solving and analytical abilities.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Ability to occasionally lift and carry files or office materials up to 20 pounds.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to navigate between property buildings and climb flights of stairs.

WORK ENVIRONMENT: Professional office environment within a resort setting, shared office space with other accountants, on-site at South Seas.

HOURS REQUIRED: Standard business hours: 40 hours per week with occasional overtime during month-end, year-end, audits, or special projects.

Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home.

Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law. 

In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.