Accounts Payable Specialist

Looking for a position that makes you smile? We’re seeking an Accounts Payable Specialist to join our growing team. The Accounts Payable Specialist is responsible for the full-cycle processing of vendor invoices, ensuring accuracy, timeliness, and compliance with company policies and internal controls. This position is part of a shared services team, and will handle large transaction volumes, collaborate across business units, and serve as a point of contact for vendor inquiries and issue resolution.

How you’ll make us better:

Process vendor invoices daily (PO-based, non-PO, and three-way match) Utilize supplier invoice and supplier accounts modules to enter, route, and track invoices through the approval workflow Manage invoice queues and ensure SLA compliance for processing turnaround times Validate PO matching (two-way and three-way match) and resolve quantity/price discrepancies with procurement and receiving Process recurring payments, blanket POs, and standing orders Leverage the business process framework to escalate exceptions and obtain required approvals Research and resolve invoice discrepancies, duplicate payments, unapplied credits, and outstanding balances Adhere to internal controls, SOX compliance requirements, and company Accounts Payable (AP) policies and procedures Identify opportunities for process improvement and automation Maintain documentation of standard operating procedures for AP processes Support internal and external audits by providing documentation, transaction evidence, and reconciliations Partner with procurement, receiving, and business units to resolve PO and receiving discrepancies efficiently Serve as a resource for vendor inquiries via phone, email, or supplier portal, delivering professional and timely responses Crosstrain on shared services functions to ensure team coverage and flexibility as needed

Your special skills:

Strong account reconciliation skills Strong organizational skills Strong customer service skills

Prerequisites for success:

High School diploma required; Associate’s degree preferred Two (2) years of experience in an Accounts Payable position required; Workday Financials system environment preferred Intermediate knowledge of Microsoft Excel (VLOOKUP, pivot tables, data reconciliation) and Microsoft Office applications Strong proficiency and accuracy with 10-key data entry Familiarity with automated invoice capture tools

We saved the best for last. In exchange for the dynamic contribution you’ll bring to our team, we offer:

Competitive salary Medical, dental, vision and life insurance Short and long-term disability coverage 401(k) plan 3 weeks paid time off in your first year + paid holidays Discounts on braces and clear aligners for you and your family members

Why Smile Doctors? As the nation’s leading Orthodontic Support Organization, Smile Doctors is shaping the future of orthodontics through strategic partnerships with top local doctors. We provide best-in-class support services so our partner orthodontists can focus on what they do best — driving extraordinary treatment outcomes and providing patients with an unmatched experience.

With hundreds of partnered practices across the nation, our synergistic approach has made us the fastest-growing organization in our industry and produced an ever-expanding need for top talent as we continue our unprecedented trajectory. To us, there’s no such thing as “top of our game.” We’re always climbing higher — together. And as our business grows, there’s plenty of room for our team to grow their careers, too.

Our dynamic support services team is comprised of world-class professionals whose diverse experiences drive innovation and development. Together, we are committed to passionately helping others achieve their best, most confident smiles.

This is the perfect opportunity to grow with an expanding organization! Apply today!