Accounts Payable Specialist

Job Summary:

• The Accounts Payable Specialist will be responsible for the daily accounting and accounts payable of all funds, the development and maintenance of financial information and the development of fiscal records. The position will assist the Director of Finance in all aspects of the financial accounting, auditing, budgeting and reporting of the school district finance. 

Key Responsibilities

• Purchasing & Accounts Payable Management and Support
  • Follow established purchasing procedures
  • Enter and process requisitions and purchase orders
  • Prepare, process and post accounts payable payments
  • Determine appropriate Wisconsin Uniform Financial Accounting Requirements (WUFAR) accounts
  • Maintain vendor information in the financial software system.
• Cash Management and Support
  • Perform monthly check reconciliation
  • Reconcile bank accounts to the general ledger
• Systems and Technology
  • Comprehend and effectively use Accounting software (i.e. Skyward)
  • Ability to navigate through multiple online applications to complete the functions of the positions (Microsoft Office software, Google Workspace, email and online resources)
  • Troubleshoot software issues and work with support when necessary
  • Stay up to date with software updates and changes
  • Maintaining a thorough understanding of current district financial regulations, reporting, and processes are key responsibilities in this role.
  • Prepare schedules and reports including those required by governing boards, the WI Department of Instruction (DPI) and other State and Federal agencies
  • Recommend, develop and manage business office processes and procedures
  • Support staff with the budgetary requirements of grants and contracts
  • Stay abreast of school business functions, best practices, and requirements
  • Attend and/or present at meetings or school finance events as assigned
  • Complete special projects as assigned by the Director of Finance or Director of Business Services
• Professional Responsibilities
  • Strive to work collaboratively to build trusting partnerships with colleagues and other stakeholders.
  • Ability to communicate professionally and effectively, both orally and in writing
  • Accountable for commitments, meetings and schedules.
  • Ability to be flexible and adapt readily to change
  • Adhere to departmental and district policies and procedures
  • Maintain accurate and confidential records as required by law, school policy and administrative regulations.
  • Perform other responsibilities as assigned by Administration. 

All responsibilities are carried out with a focus on student success, operational excellence, and continuous improvement.

Preferred Qualifications & Skills:

• A minimum of 3 years of experience working in a school business office is highly recommended
• Post Secondary training in accounting or business
• Knowledge of Wisconsin Uniform Financial Accounting Requirements (WUFAR) preferred
• Knowledge of financial software systems, with Skyward school financial software preferred
• Ability to understand and apply fiscal policies and procedures and provide sound advice and recommendations
• Ability to apply in-depth knowledge of governmental accounting, budgeting, bookkeeping and records keeping principles, practices and procedures.
• Ability to establish effective, positive working relationships
• Demonstrate strong written, oral and interpersonal communication skills

Compensation & Benefits

We offer a competitive compensation package based on qualifications, including:

• Health, dental, and vision insurance
• Employee Assistance Program and voluntary benefits
• District-paid life and disability insurance
• Paid time off
• Participation in the Wisconsin Retirement System (WRS)

How to Apply

• Submit:
• Cover letter
• Resume or work history
• References

Equal Opportunity Statement

The Shawano School District is an equal opportunity employer and complies with all applicable federal and state civil rights laws, including Title VI, Title VII, and Title IX.