Accounts Payable Specialist

Shady Hill School • Cambridge, Massachusetts • Full Time

Posted on Sat, Jun 6, 2026

About the Position: Shady Hill School is seeking an Accounts Payable Specialist to join our team. The School has an annual budget of approximately $30 million, with over $130 million in assets and an endowment in excess of $80 million. The Accounts Payable Specialist is responsible for processing invoices and maintaining the Accounts Payable sub-ledger in Blackbaud Financial Edge NXT. The successful candidate will be detail-oriented, accurate, independent and self-motivated. This is a full-time, in-person, hourly, 12-month (year-round) position reporting to the Controller. Primary Responsibilities:

Manage the School’s outgoing payments, ensuring vendor invoices are accurate, coded, approved, entered into the accounting system and paid on time
Process credit memos and apply them properly
Reconcile balance sheet accounts and subsidiary ledgers on a monthly basis
Prepare schedules for the annual audit
Reconcile vendor statements and AP Aging reports
Resolve discrepancies with vendors and address payment inquiries
Process form 1099’s
Enter direct debit and ACH payments into the accounting system
Process expense reports
Maintain listing of certificates of insurance
Manage W-9, ST-2 and ST-5 forms
Manage petty cash
Other duties as assigned by the Controller or CFOO

View the interactive listing →