Accounts Payable Specialist
Shady Hill School • Cambridge, Massachusetts • Full Time
Posted on Fri, May 8, 2026
About the Position:
Shady Hill School is seeking an Accounts Payable Specialist to join our team. The School has an annual budget of approximately $30 million, with over $130 million in assets and an endowment in excess of $80 million. The Accounts Payable Specialist is responsible for processing invoices and maintaining the Accounts Payable sub-ledger in Blackbaud Financial Edge NXT. The successful candidate will be detail-oriented, accurate, independent and self-motivated. This is a full-time, in-person, hourly, 12-month (year-long) position reporting to the Controller.
Primary Responsibilities:
- Manage the School’s outgoing payments, ensuring vendor invoices are accurate, coded, approved, entered into the accounting system and paid on time
- Process credit memos and apply them properly
- Reconcile balance sheet accounts and subsidiary ledgers on a monthly basis
- Prepare schedules for the annual audit
- Reconcile vendor statements and AP Aging reports
- Resolve discrepancies with vendors and address payment inquiries
- Process form 1099’s
- Enter direct debit and ACH payments into the accounting system
- Process expense reports
- Maintain listing of certificates of insurance
- Manage W-9, ST-2 and ST-5 forms
- Manage petty cash
- Other duties as assigned by the Controller or CFOO
Qualifications:
- 3-5 years previous experience in AP processing required
- Strong organizational and communication skills and attention to detail
- Ability to manage multiple tasks and projects under the pressure of deadlines essential
- Experience with Blackbaud Financial Edge NXT (Accounts Payable module) is preferred
- Experience with AAtrix 1099 software is helpful
- Highest regard for confidentiality and high ethical standards required
Start date: August 3, 2026
The salary range for this position is $33 - $40 / hour ($70,000 - $85,000 annually), depending on experience.
How to apply: Please send a pdf including a cover letter and resume to: apply@shs.org. Please be sure to include “Accounts Payable Specialist” in the subject line of the email.
Shady Hill offers competitive salaries and a generous benefits package, including medical, dental and vision insurance plans, a school-matched retirement plan and paid time off. Shady Hill is an Equal Opportunity/Affirmative Action Employer. Employees must be authorized to work in the USA. For more information on Shady Hill please visit us at www.shs.org.
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