Accounts Payable Specialist

SAU 70 is seeking a detail-oriented Accounts Payable Specialist to join our Business Office. Serving the Hanover, Dresden, and Norwich School Districts, this role administers the day-to-day processing of computerized and manual accounting transactions. Position begins immediately, open until filled.

Benefits for this position can be found in the Administrative Support Standard Benefits.

This position has an hourly pay range of $26.91 - $31.00, depending on experience.

Please visit the Information for New Hires page for more. 

POSITION TITLE:  ACCOUNTS PAYABLE SPECIALIST - SAU OFFICE

Job Description Approved By:  SAU 70

Date:

Jan 2026

General Purpose:

The Accounts Payable Specialist has responsibility for day-to-day processing of computerized and manual accounting transactions. 

Reports to:

Business Administrator or designee

Supervises:

 N/A

POSITION DUTIES AND RESPONSIBILITIES:

Except as specifically noted, the following functions are considered essential to this position:

• Assist in maintaining a professional, friendly, positive, and respectful work atmosphere with an emphasis on teamwork, and provide effective and timely direct service to school and District stakeholders as needed or requested.
• Process purchase orders, payment requests, and related procedures ensuring accuracy and compliance with applicable federal & state laws and District policies.
• Process and pay shared account statements such as Amazon, American Express, and Staples.
• Process bills, invoices, purchase orders, credit memos, and vendor payments.
• Reconcile credit cards and vendor statements.
• Coordinate preparation of internal and external reports and provide oversight for AP including quarterly and year-end reporting, including preparation and submission of 1099s.
• Process accounts payable wire transfer transactions and check distribution.
• Establish procedures for reconciliation and payment of statements and agreements.
• Develop, maintain & configure comprehensive internal controls for administrative regulations related to accounts payable, and the accounts payable cycles, ensuring all processes align with District policies and GAAP and other industry best practices.
• Evaluate, develop, and make recommendations for systems & process enhancements focusing on increased efficiency and accuracy within the SAU AP function.
• Provide training and assistance to building level faculty and other staff related to the purchase order process and accounts payable, in relation to the accounting and financial software and systems, ensuring accuracy and compliance.
• Work with support staff and administration to investigate and provide information to resolve discrepancies or problems.
• Responsible for accounts payable vendor maintenance and entering new vendors.
• Responsible for maintaining files ensuring compliance with district policies and federal and state record keeping requirements.
• Assist with preparation of documents for annual audits.
• Report network issues to IT and work in conjunction with them to ensure productivity.
• Contact software customer service with any issues related to the accounting software program.
• Assist with vendor communication, general departmental questions, and purchase order maintenance.
• Provide back-up support to Payroll Specialist.
• Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.
• Any and all other duties as assigned

This general outline illustrates the type of work which characterizes the Job Classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

 Evaluation:  

• Performance of duty responsibilities will be reviewed annually by the Business Administrator

TERMS OF EMPLOYMENT:        

• Full-Time
• Year-Round
• Non-Exempt

MINIMUM QUALIFICATIONS:

Education and Experience:

• Associate’s Degree in Accounting or relevant experience
• Two (2) years of relevant experience

Necessary Knowledge, Skills and Abilities:

• Strong understanding of accounts payable, and basic bookkeeping principles
• Excellent organizational and time-management skills
• Strong communication skills and ability to work cross-functionally
• Proactive problem solver with a strong attention to detail
• Ability to thrive in a fast-paced, agile environment
• Strong analytical skills (ability to research, identify issues and problem solve)
• Basic knowledge of accounting and 1099/1042 reporting requirements
• Ability to maintain confidentiality at all times
• Ability to remain calm in difficult situations
• Ability to understand and follow oral and/or written policies, procedures and instructions

LICENSURE AND CERTIFICATION REQUIREMENTS:

• None

PHYSICAL ACTIVITY REQUIREMENTS:

Primary Physical Requirements:

(Not, Rarely, Occasionally, or Frequently Required)

1.  Lift up to 10 lbs:

Frequently required

2.  Lift 11 to 25 lbs:

Occasionally required

3.  Lift 25 to 50 lbs:

Rarely required

4.  Lift over 50 lbs:

Not required

5.  Carry up to 10 lbs:

Frequently required

6.  Carry 11 to 25 lbs:

Rarely required

7.  Carry 26 to 50 lbs:

Not required

8.  Carry over 50 lbs:

Not required

9.  Reach above shoulder height:

Occasionally required

10. Reach at shoulder height:

Occasionally required

11. Reach below shoulder height:

Occasionally required

12. Push/Pull:

Rarely required

Hand Manipulation:

(Not, Rarely, Occasionally, or Frequently Required)

1. Keyboarding:

Frequently required

2. Gross Manipulation:

Frequently required

3. Fine Manipulation:

Not required

Other Physical Consideration:

(Not, Rarely, Occasionally, or Frequently Required)

1. Twisting:

Not required

2. Bending:

Occasionally required

3. Crawling:

Not required

4. Squatting:

Occasionally required

5. Kneeling:

Not required

6. Crouching:

Occasionally required

7. Climbing:

Not required

8. Balancing:

Rarely required

During the Work Day, Employee is Required to:

1. Sit:

up to 3 consecutive hours

2. Stand:

up to 3 consecutive hours

3. Walk:

up to 1 consecutive hour

Cognitive and Sensory Requirement(s):

1. Effectively exchange and receive information and instructions, and respond to inquiries;

1. Communicate with others;

1. Observe students and staff to ensure safety.

Work Environment:             Inside: up to 100%

Outside: up to 20%

Work Surface(s):                  Office Desk, Office Chair

                                                Carpeted floor, tile floor

Other Training, Skills and Experience Requirements:

Ability to work with staff, students, parents, and the community

Other Considerations and Requirements:

The physical demands of an employee in an ACCOUNTS PAYABLE SPECIALIST role are minimal.  The employee is occasionally required to do some lifting.  Employees are typically able to sit and stand as needed.

Applicants will be subjected to a criminal background check as required by state law.