Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing and processing all invoices received for payment, ensuring that payments are made in an accurate, timely, and efficient manner. This role is essential in maintaining good vendor relationships and ensuring that the organization’s financial obligations are met in a timely manner. II. Supervisory Responsibilities: • None. III.

Duties & Responsibilities

• Perform general administrative duties such as answering phones, managing emails, scheduling meetings, and maintaining office supplies. • Organize and maintain financial records, documents, and files, both physical and digital. • Input financial data into accounting software and spreadsheets accurately and efficiently. • Liaison with internal departments and external vendors regarding financial matters. • Provide administrative support during internal and external audits. • Assist in monitoring and tracking departmental budgets and expenditures. • Ensure adherence to company policies, procedures, and regulatory requirements. • Assist with special projects and other tasks as assigned by the finance manager or director.

Required Education, Certifications, Skills & Abilities:

• High school diploma or equivalent; associate degree in finance, accounting, or related field preferred. • Minimum of 2 years of administrative experience, preferably in a finance or accounting setting. • Proficiency in Microsoft Office Suite (Excel, Word, Outlook). • Strong organizational and time-management skills. • Excellent attention to detail and accuracy • Strong communication skills, both written and verbal. • Ability to handle sensitive and confidential information with discretion. • Maintain confidentiality of sensitive financial information and documents. • Basic understanding of financial principles and terminology. 

 Additional Requirements:

• Must possess valid driver's license • Must be willing to work with SMR EMR • Must be willing to work at different SMF locations if requested VI. Training Requirements: • The Finance Administrative Assistant, in conjunction with other staff, will be responsible for attending all mandatory training that appropriately matches the skill set and position they are performing VII. Physical Requirements: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions) • Ability to work in a stationary position 50% of the time • Occasionally moves about inside the office to access file cabinets, office machinery, etc. • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer