Accounts Payable Specialist

Accounts Payable Specialist

Saint Anselm College, a Catholic liberal arts college in the Benedictine tradition, invites applications for the position of Accounts Payable Specialist. Reporting to the Controller, the Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions and employee expense reimbursements while providing excellent customer service to faculty, staff, students, and suppliers.

The ideal candidate is detail-oriented, highly organized, collaborative, and comfortable working in a fast-paced higher education environment. This position plays a key role in maintaining strong internal controls and supporting the College’s financial operations through the effective use of Workday.

Essential Duties and Responsibilities

• Process invoices, check requests, and payment transactions in a timely and accurate manner using Workday.

• Ensure proper approvals, coding, and supporting documentation for all disbursements

• Review and process employee expense reports in accordance with College policies and IRS regulations.

• Maintain vendor records, including W-9 documentation and payment setup.

• Reconcile accounts payable transactions and resolve invoice discrepancies or payment issues.

• Assist with month-end and year-end closing activities related to accounts payable.

• Prepare and maintain prepaid expense schedules and monthly amortization entries.

• Support fixed asset accounting, including asset additions, disposals, transfers, depreciation tracking, and inventory maintenance.

• Ensure compliance with internal controls, accounting standards, and institutional policies.

• Respond to vendor and campus community inquiries professionally and promptly.

• Assist with audits by providing requested documentation and reports.

• Generate reports and support process improvements within Workday and related financial systems.

• Provide training and guidance to employees on Workday expense report procedures and policies

• Perform other related duties as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.

• Minimum of 2 years of accounts payable or general accounting experience required.

• Experience using Workday financial systems strongly preferred.

• Knowledge of accounts payable processes, expense reimbursements, prepaid expenses, and fixed asset accounting.

• Strong attention to detail and organizational skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Excellent interpersonal, written, and verbal communication skills.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Commitment to confidentiality and high ethical standards.

Preferred Qualifications

• Experience in higher education or nonprofit accounting.

• Familiarity with month-end close processes and audit support.

• Familiarity with electronic invoice and workflow systems

Successful candidates will be able to assist the college in advancing its Catholic identity and strategic priorities, which include institution-wide diversity and inclusiveness.