Accounts Payable Specialist

About the Role

Rudolph Community and Care (RCC) is seeking a detail-oriented and organized Accounts Payable Specialist to support the organization's financial operations through accurate and timely processing of accounts payable and related administrative functions. This is a regular, part-time position scheduled for 35 hours per week. 

Working closely with the Chief Financial Officer, this role is responsible for managing vendor invoices, payment processing, expense reconciliation, corporate card administration, utility account coordination, technology asset administration, and supporting month-end and year-end financial activities. The ideal candidate is highly organized, analytical, and committed to maintaining accurate financial records while providing exceptional internal and external customer service.

Key Responsibilities

• Process vendor invoices accurately and ensure appropriate approvals prior to payment. 
• Prepare and process payments through checks, ACH, wire transfers, and other approved methods. 
• Maintain vendor records, reconcile accounts payable transactions, and resolve invoice discrepancies. 
• Administer company credit card and fuel card programs, including reconciliations and expense monitoring. 
• Coordinate utility account setup, transfers, billing reviews, and service changes for company properties. 
• Maintain inventory and lifecycle documentation for company technology assets. 
• Support month-end and year-end close activities, audits, and financial reporting requirements. 
• Ensure compliance with company policies, accounting standards, and internal controls. 
• Identify opportunities to improve accounts payable processes and operational efficiencies. 
• Provide responsive, professional support to vendors and internal departments.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience). 
• Two or more years of accounts payable, bookkeeping, or accounting experience preferred. 
• Experience with accounting or ERP systems; Sage Intacct experience preferred. 
• Advanced proficiency in Microsoft Excel and Microsoft Office Suite. 
• Strong understanding of accounts payable processes and accounting principles. 
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities. 
• Strong analytical, problem-solving, verbal, and written communication skills. 
• Ability to maintain confidentiality and professionalism.