Accounts Receivable / Accounts Payable Specialist (6 month contract)

• Prepare, review, and issue accurate customer invoices for equipment sales, parts, service work orders, rentals, and other dealership transactions.
• Verify transactions comply with internal accounting procedures, sales agreements, and customer terms.
• Maintain the accounts receivable subledger, including customer account setup, credit limits, and payment terms.
• Apply and allocate customer payments accurately (cash, cheque, EFT, credit card, etc.).
• Follow up on overdue accounts professionally to support timely collections and positive customer relationships.
• Investigate and resolve billing discrepancies, short pays, credits, and misapplied payments.
• Prepare and distribute aging reports and provide input on collection priorities and credit risk.
• Process customer credits, adjustments, and approved write-offs.
• Support cash flow forecasting by providing updates on expected incoming payments.
• Assist with month-end AR reconciliations and reporting.

• Receive, review, and process vendor invoices for parts purchases, equipment, freight, utilities, and other operational expenses.
• Match purchase orders, packing slips, and invoices to ensure accuracy and proper authorization.
• Verify coding of invoices to appropriate GL accounts, departments, and cost centers.
• Prepare and process vendor payments (cheque, EFT, electronic payment) in accordance with payment terms and approval processes.
• Maintain the accounts payable subledger and ensure timely and accurate payment processing.
• Reconcile vendor statements and investigate discrepancies or missing invoices.
• Communicate with vendors regarding invoice inquiries, payment status, and account reconciliations.
• Assist in managing recurring payments and tracking due dates to avoid penalties or service interruptions.
• Support month-end AP reconciliations and accruals.
• Ensure compliance with internal controls and approval authorities.

• Maintain accurate and complete documentation for all AP and AR transactions.
• Assist with month-end close procedures, including reconciliations and supporting schedules.
• Maintain a clear audit trail for all financial transactions.
• Support internal and external audits by providing requested documentation and explanations.
• Adhere to internal controls and assist in safeguarding company assets.
• Contribute to process improvements that enhance efficiency and accuracy within the Finance function.
• Provide general office administrative support to ensure smooth daily operations.

• Post-secondary diploma or degree in Business, Accounting, Finance, or a related field preferred.
• 2–4 years of experience in accounts payable, accounts receivable, or full-cycle AP/AR.
• Solid understanding of basic accounting principles, including general ledger coding and internal controls.
• Proficiency in Microsoft Office (particularly Excel) and experience with ERP, accounting or dealership management systems.
• Strong analytical skills with the ability to maintain accurate financial records and interpret numerical data.
• Excellent organizational and time management skills with the ability to manage competing priorities.
• Professional communication and customer service skills, with the ability to interact effectively with customers, vendors, and internal stakeholders.
• High attention to detail, integrity, discretion, and the ability to work independently while collaborating across departments.

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