Accounts Payable Specialist

About Us

"OUR PEOPLE ARE OUR STRATEGY" We are growing and in need of an Accounts Payable (AP) Specialist for The Reed Family Companies locations. Come join a team with a great company culture that offers competitive wages and benefits!! We offer Paid Time Off, Medical, Dental, Vision Care Insurance. We offer a 401k program. A Pension Program, Life Insurance, AD&D and opportunities for growth and development.

Job Summary

The Accounts Payable Specialist is responsible for managing and processing invoices, ensuring timely and accurate payments to vendors and subcontractors. This role requires strong attention to detail, organizational skills, and the ability to work collaboratively with team members to resolve discrepancies and maintain financial records. The Accounts Payable Specialist plays a key role in supporting the organization's financial operations by maintaining compliance with company policies and accounting standards.

Duties and Responsibilities:

• Review all invoices for appropriate documentation and approval prior to payment.
• Process Subcontractor payments, verifying lien releases
• Process PO matching invoices, up to 100 plus line item entries
• Prioritize invoices according to cash discount potential and payment terms
• Process check requests
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• 1099 maintenance
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with other accounts payable projects as needed
• Responsible for processing payment for invoices for multiple companies.

Skills Required:

• Vista by Viewpoint accounting software preferred
• Must have strong work ethics
• Must be well organized and a self- starter
• Must be able to follow standard filling procedures
• Detail orientated, professional attitude, reliable
• Proficient in Excel and Word, 10-key by touch, VISTA experience a plus
• Possess strong organizational and time management skills
• Strong problem solving, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• 2+ years of accounts payable/ accounting experience
• High school diploma required, college courses in accounting preferred

AFFIRMATIVE ACTION STATEMENT:

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.