Accounts Payable Specialist / Receptionist
Beasley Media Group ‚Ä¢ Naples, Florida ‚Ä¢ Full Time ‚Ä¢ $43,680–$43,680 / year
Posted on Fri, Jul 31, 2026
Position SummaryWe are seeking a highly organized, detail-oriented, and professional individual to serve as Accounts Payable Specialist/Receptionist. This role is the first point of contact for visitors, clients, and vendors while simultaneously supporting the accounts payable cycle for the corporate finance team.
Key ResponsibilitiesFront Desk & Office Operations
- Serve as the primary point of contact at the front desk, greeting and assisting visitors, clients, and vendors in a professional and welcoming manner.
- Answer, screen, and direct incoming phone calls and emails; take and relay accurate messages.
- Manage incoming and outgoing mail and deliveries, including courier coordination.
- Maintain a clean, organized, and professional reception area and common spaces.
- Coordinate and order meals for executive staff, company meetings, and corporate events.
- Oversee daily office operations and maintain adequate office supply inventory; coordinate with vendors as needed.
Invoice Management
- Process and manage accounts payable invoices received through multiple channels (email, mail, and electronic systems).
- Review invoices for completeness, accuracy, and proper supporting documentation.
- Verify coding and authorization prior to processing; perform three-way match (PO, receipt, invoice) as applicable.
Payment Processing
- Ensure timely and accurate payment of all vendor invoices in accordance with vendor terms.
- Maintain payment schedules to optimize cash flow and prevent late fees.
- Process payment runs and coordinate check distributions, ACH payments, and wire transfers.
Accounting & Reconciliation
- Code invoices to appropriate general ledger accounts in accordance with company policies and GAAP.
- Maintain accurate and well-organized accounts payable records.
- Support month-end close activities and assist with account reconciliations.
Vendor Relations
- Serve as the primary contact for assigned vendors regarding invoice status and payment inquiries.
- Proactively resolve payment discrepancies and disputes in a professional manner.
- Build strong vendor relationships to ensure uninterrupted service delivery.
- Collaborate with internal departments to address invoice questions and approval workflow issues.
- Associate degree in Accounting or a related field.
- Prior experience in a receptionist, front-desk, or administrative support role preferred.
- Fundamental understanding of accounts payable processes, workflows, and GAAP.
- Understanding of how AP transactions impact general ledger posting.
- Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Exceptional attention to detail, accuracy, and organizational skills.
- Professional demeanor, strong customer-service orientation, and excellent communication skills (written and verbal).
- Ability to multitask and independently manage competing priorities.
Preferred
- Experience with accounting software or ERP systems (e.g., QuickBooks, Sage, NetSuite).
- Familiarity with three-way match processes.
- Previous experience in media, entertainment, or corporate environments.
- Independent Worker – Manages workload autonomously while balancing multiple responsibilities.
- Problem Solver – Strong analytical skills; researches issues and develops effective solutions.
- Team Player – Collaborative mindset with outstanding customer-service orientation.
- Communicator – Clear, professional written and verbal communication with vendors, visitors, and colleagues.
- Organized – Systematic approach to work; able to pivot seamlessly between financial and front-office tasks.
- Hourly rate: $21
- Health & Wellness: Medical, dental, and vision insurance.
- Financial Security: Life insurance, short-term and long-term disability coverage.
- Retirement: 401(k) retirement plan.
- Work-Life Balance: Employee Assistance Program (EAP).
- Time Off: Paid time off and company holidays.
Why Join Beasley Media Group?
- Work in the vibrant Naples, Florida area with an excellent quality of life.
- Grow your career in a dynamic media industry environment.
- Collaborate with experienced finance and operations professionals.
- Be part of an innovative, forward-thinking organization.
- Develop transferable skills in a supportive team setting.
Please submit your resume and a brief cover letter highlighting your relevant experience.
Beasley Media Group, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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