Accounts Payable Specialist

SUMMARY OF POSITION

The Accounts Payable Specialist is a detail-oriented and motivated member of the finance team who plays a crucial role in supporting the day-to-day financial operations of Quality Buildings, Zook Building Supplies, and WoodCore Engineering. This position owns the accounts payable process and provides key support for purchasing, deposits, and month-end activities, and upper management will use the work of the Accounts Payable Specialist to drive their decisions.

MAJOR RESPONSIBILITIES

• Manage the accounts payable process, including invoice processing, coding, vendor payments, and vendor statement reconciliation.
• Create and manage purchase orders, matching them to invoices and resolving discrepancies.
• Prepare and record deposits accurately and in a timely manner.
• Record credit card receipts and complete monthly credit card reconciliations.
• Monitor and manage the accounting email inboxes for Quality Buildings, Zook Building Supplies, and WoodCore Engineering, responding to and routing inquiries in a timely manner.
• Retrieve and sort incoming physical mail.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Maintain accurate and up-to-date financial records in accordance with company policies and procedures.
• Collaborate with project managers to track project expenses and reconcile project budgets.
• Prepare and distribute monthly budget reports.
• Assist with month-end and year-end financial closing processes as needed.
• Provide general administrative support to the finance department as needed.

Leadership Required:

• Uphold, role model, and hold others accountable to QB mission, vision, and values
• Communicate effectively with customers, leadership, and team members
• Set an example of appropriate ethics, leadership, and safety
• Other duties as assigned

Safety Requirements

• Work with ear protection when necessary
• Work in a loud environment when necessary
• Work in various temperatures when necessary
• Work in a dusty environment when necessary
• Maintain and follow proper safety protocol

Work Environment/Physical Requirements

• Office environment/desk work on a regular basis
• Moderate/as needed travel to job sites required

QUALIFICATIONS

Experience:

• 1+ years in finance, accounting, or related field preferred.
• Construction accounting experience a plus.

Required Skills:

• Proficient in Microsoft Office suite – Word, Excel, Outlook
• Demonstrated ability to effectively lead self with limited supervision
• Strong attention to detail
• Excellent organizational and time management skills
• Ability to work both independently and collaboratively
• Knowledge of construction accounting principles and practices is a plus.

REPORTS TO

• This role reports to the Controller.

SUPERVISION

• The position does not have any regular responsibility for overseeing or supervising the work of other team members, however teamwork and direct communication with each other is expected and highly encouraged.

SCHEDULE

• Part-time | Target 20-25 hours per week
• Work hours | Weekly schedule, Monday to Friday in the office (specific days and hours are flexible)