Accounts Payable Specialist

The Accounts Payable Specialist will be responsible for overseeing vendor disbursements relating to their assigned portfolio of properties.  This position will regularly collaborate with our client companies, vendors and other accounting professionals on accounts payable matters and inquiries.

• Hours are typically Monday - Friday, 8:30am - 5:30pm 
• This hybrid position requires the incumbent to reside in the San Diego area, offering a balanced blend of on-site collaboration and the flexibility of remote work.

What you'll do - Includes but not limited to: 

• Process all vendor invoices, check requests and other debits and disbursements as needed or on recurring schedule (weekly, monthly, etc.).
• Delegate processing of purchase orders as necessary for purchasing.
• Verify that invoices have are properly approved and enter in accounting system as needed.
• Work with vendor partners, specifically: third-party payment companies and property management software(s).
• Research accounts payable issues, including reconciliation of vendor statements.
• Prepare and send the annual 1099 tax forms.
• Prepare and send the California form DE542 in a timely manner.
• Provide guidance and assistance to on-site team members.
• Effectively communicate with senior management, on-site management, and corporate staff regarding A/P issues.
• Occasionally drive bank deposits to local branch for deposit, tracking mileage for reimbursement as needed.
• Assist in compiling general information for audit, due diligence, tax and other requirements.
• Assist with the development of accounts payable policies to further company goals.
• Perform other special projects as requested.

What you'll need:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• A High School degree is required.  
• A two-year degree from an accredited Community College and two years of experience processing accounts payables is preferred but not required.
• Must be computer literate including at least an intermediate user of Microsoft Excel and Word or their equivalent.  
• Knowledge of property management accounting software is beneficial.

Other requirements:

• Focused with high attention to detail
• Growth-oriented and well-organized
• Disciplined and self sufficient
• A strong communicator
• Tech savvy

What’s in it for you:

We believe people do their best work when they’re supported—personally, professionally, and beyond. Here’s what you can expect as part of our team:

• Competitive compensation and career growth – As our company continues to grow and expand, so do the opportunities for our team.
• Flexible Hybrid Work Model – Our hybrid schedule supports work-life balance while keeping you connected and engaged.
• Comprehensive Health Benefits – We offer medical, dental, and vision insurance to keep you and your family healthy.
• Tax-Saving Benefits – Take advantage of a Flexible Spending Account (FSA) to manage healthcare and dependent care expenses efficiently.
• Peace of Mind – Company-paid life insurance offers financial protection for you and your loved ones.
• Time to Recharge – Generous paid vacation, sick leave, and holidays so you can truly unplug and come back refreshed.