Accounts Payable Specialist

POSITION SUMMARY:

Reporting to and under the direct supervision of the Accounting Manager, the Accounts Payable Specialist is responsible for performing a variety of professional administrative and accounting functions. This includes but is not limited to; accounts payable, invoice coding, managing vendor files, payment processing, account reconciliations, customer service, and other general accounting activities as needed.

MAJOR RESPONSIBILITIES AND DUTIES:

• Accounts payable activities including purchase order processing, invoice processing, invoice coding, petty cash, verification of proper documentation and authorization, mailing of checks, preparation of 1099�s, preparing and filing accounts payable documents and reports.
• Resolves payment issues with vendors and customers.
• Works with other departments to resolve invoice issues and discrepancies to ensure payments are made to vendors in a timely manner.
• Ensures internal controls are in place and followed.
• Assists with the daily accounting activities required to maintain the Authority�s general ledger.
• Prepares journal entries and other financial transactions to record revenues, expenditures, assets and liabilities accurately and on a timely basis.
• Perform daily and monthly reconciliations.
• Assists with monthly, quarterly and annual closing activities.
• Provides financial administrative support to management as needed.
• Organizes and maintains a variety of detailed financial records, both manually and through automated methods.
• Prepares ad hoc reports or analyses as assigned or required.
• Serves as backup for other Finance staff as needed.
• Prepares memoranda, letters and other correspondence to customers and vendors.
• Assists other Authority personnel in performing day to day financial activities.
• Performs activities, functions and other related tasks and duties as assigned or required by management.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

• Working knowledge of methods, procedures, and terminology used in professional accounting
• Knowledge of internal control practices.
• Basic understanding of fund accounting.
• Experience in AP, accruals, and processing 1099�s.
• Ability to comply with established financial policies and procedures.
• Ability to analyze financial data and to prepare accurate reports in a timely fashion.
• Knowledge and ability in the use of Microsoft products, including strong understanding of Excel.
• Experience with database/ERP accounting software.
• Strong organizational skills and the ability to maintain detailed records.
• Ability to work effectively in a team environment.
• Ability to communicate effectively, verbally and in writing.

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Bachelor�s Degree with an emphasis in accounting, finance, or related field from an accredited college or university preferred.
• Two years of experience working in Accounts Payable preferred.
• Candidates with an Associate�s Degree and additional years payable experience will be considered.

OTHER:

Must show proof of Allegheny County residency at time of employment and maintain residency throughout employment.