Accounts Payable Specialist

VP Area: Financial Accounting Services

Department: Financial Accounting Services

FLSA Status: Non-Exempt

Benefit Eligibility:  Yes

Position Summary:

The accounts payable specialist is responsible for facilitating purchasing card processes and employee expense reimbursement to ensure purchasing policies are being met. The specialist will support receiving invoices and processing payments working with departments and vendors to ensure accurate and timely payments.
The Accounts Payable Specialist reports to the Accounts Payable Manager and is a member of the Financial Accounting Services team.

Minimum Qualifications:

At least two years of work experience with accounts payable, general accounting functions, data entry, account analysis, or related financial functions is required.

Preferred Qualifications:

• Working knowledge of Banner/Ellucian/Colleague and Emburse Chromeriver is a plus.
• A suitable combination of education and experience may be substituted for minimum qualifications.

Job Duties:

• Demonstrate an attitude and behavior that reflects the values and mission of the department and University.
• Process invoices for payment in accordance with Financial Accounting Services (FAS), university, and other regulatory agency policy and procedures. Reviews invoices and payment requests and resolves any issues or discrepancies ahead of initiating the payment process.
• Serve as the primary contact for employee, department, and vendor questions regarding the A/P process including new vendor requests, online requisitions, payment issues, and managing the A/P email inbox.
• Processes requests for new vendors, maintaining appropriate documentation for 1099 reporting purposes.
• Maintains positive working relationships with vendors and campus departments to ensure timely and accurate payments.
• Maintain invoice and payment documentation according to FAS procedures.
• Maintain and monitor A/P activity reports as required.
• Participates in training budget managers and budget support positions in effectively utilizing the university’s online requisition process.
• Acquire and maintain a familiarity and working knowledge of the University’s integrated software systems for financial records (Banner).
• Acquire and maintain an in-depth working knowledge of current University accounting and purchasing policies.
• Serve as a backup for other AP staff and cross-train in those duties and responsibilities to support the Accounts Payable function.
• Participate in annual calendar and fiscal year end/begin processes as well as annual audit as assigned.
• Share in other responsibilities of the Financial Accounting Services Office as requested by supervisors.

Knowledge, Skills and Abilities:

• Knowledge of accounting controls, systems, and principles
• Interpersonal, human relations, and customer service skills including strong communication skills
• Attention to detail and highly organized
• Ability to maintain high level of confidentiality
• Ability to respond to questions and A/P issues with tact and a professional manner
• Ability to work independently as well as in a team environment
• Ability to adapt to new situations
• Problem solving abilities
• Ability to multi task and meet deadlines
• Research, analytical and application skills
• Excellent computer skills, including proficiency in MS Office

Physical Demands and Working Conditions:

• Work is primarily indoors, but at times may be required to be in an outdoor environment when traveling between campus buildings or off campus.
• Will be exposed to frequent noise caused by telephones and office machines.
• Standard office hours are 8: a.m. to 5: p.m. Some overtime may be required.
• Off-campus, state and regional travel may be required.