Accounts Payable Specialist

Job Title:  Accounts Payable Specialist

Department:  Accounting

Reports To:  Chief Financial Officer

Job Summary:

The Accounts Payable Specialist handles all payable responsibilities for the organization including verifying invoice totals, processing vendor payment runs, processing expense reimbursements, corresponding with vendors, oversees the company cell phone plan, maintaining petty cash and processing year end 1099’s.  

Responsibilities

• Opening and organizing mail/email, sorting and filing all purchase orders and receivers, matching invoices with the corresponding purchase orders and packing lists
• Verifying invoice totals, receipt of goods or services and comparing with purchase order for price discrepancies
• Entering invoices in ERP system including vendor number and general ledger account number
• Weekly check/ACH payment runs
• Reconciling employee credit card statements with Emburse real time expense reporting software
• Entering employee and other expenses in ERP job cost system
• Month end cutoff procedures
• Vendor correspondence
• Oversight of cell phone plan
• Maintaining petty cash
• Complete 1099 forms annually
• Issue and maintain company credit cards
• Other responsibilities/projects/tasks as requested by supervisor
• Maintain confidentiality

Skills Required

• Microsoft Office - strong Microsoft Excel and Word
• Excellent communication skills with strong verbal and writing proficiencies
• Ability to work well within a team and independently
• Ability to meet strict deadlines, good decision-making skills

Experience / Qualifications

• Associates degree preferred with five years of experience

Work Remotely:

• No

Travel:

• No