Accounts Payable Specialist

About The Role

We are seeking a detail-oriented, efficient and organized Accounts Payable Specialist to join our team. The AP Specialist will be responsible for the accurate and timely processing of invoices and expenses ensuring compliance with company policy regulations. This position is responsible for confirming vendor invoices are accurate, approved by managers, and paid on time. The AP specialist will handle the full-cycle accounts payable process, including invoice processing, employee expenses, annual 1099s, and vendor communication.

The ideal candidate will have a strong attention to detail, excellent numerical skills, critical thinking, experience working in a high-growth company, and the ability to work effectively as part of a finance team.

What You'll Do

• Invoice Processing: Reviewing, coding, and entering high-volume vendor invoices into accounting software.
• 1099 Management & Compliance: Ensuring compliance with IRS regulations for independent contractors and vendors. Key responsibilities include maintaining accurate vendor records (W-9s/W-8s), conducting three-way matching (Invoice, W-9/W-8 and executed agreement/contract), and preparing/filing 1099-NEC and 1099-MISC forms at year-end.
• Vendor Relations: Acting as the main point of contact for vendor emails, resolving any discrepancies regarding billing.
• Collaboration: Working closely with various departments to monitor expenses and accruals are correct for month end.
• Reporting: Generate expense/spend reports as needed.
• Record Keeping: Maintain an organized database with any new contracts/agreements.
• Accuracy: Ability to work quickly while maintaining a high level of accuracy.
• Critical Thinking: Ability to take ownership of different processes and improve based on the high-growth needs of the company.

Requirements

• Bachelor’s degree in related field
• At least three years of related experience required
• Proficient with Bill.com, Sage, Ramp or similar systems
• Proficient in Excel
• Demonstrated ability to collaborate and provide exemplary customer service via verbal and written means with internal customers in a diverse and distributed team environment
• Highly organized with exceptional attention to detail
• Ability to work effectively under deadlines and self-manage multiple projects simultaneously
• Ability to thrive in a 100% high growth fast paced organization

What We Offer

• Be part of a passionate, purpose-driven team dedicated to transforming mental healthcare.
• Opportunity to grow within a supportive and fast-growing organization.
• Competitive salary and benefits package, including Medical, Dental, Vision, Pet Insurance, and a 401K plan with a Company Match.
• 12 weeks of fully paid parental leave for the primary caregiver, and 6 weeks of fully paid leave for the secondary caregiver, for qualifying full-time employees.

Compensation: The expected pay range for this position is $55,000-68,000 per year. Actual pay will be based on the individual’s qualifications and experience.