Accounts Payable Specialist

THE ROLE:

• This position will report to the: Accounts Payable Manager
• Travel requirements: N/A
• FLSA Status Non-Exempt
• Shift: 1st
• Employment Category: Full-Time 
• Pay Range: $22.50 - $26.00

STRONG HISTORY. EXCITING FUTURE

Bolthouse Fresh Foods is a leader in carrot production, serving as a grower, packer, processor, and shipper. Headquartered in Bakersfield, California, we are a proud employer to 1,600 dedicated individuals. Since 1915, we have been committed to growing and producing high-quality carrots, and today, we are one of North America’s largest growers and distributors of fresh carrots for cooking and snacking. Additionally, we supply premium natural ingredients for the food and beverage industry. With over a century of excellence, Bolthouse Fresh™ products are available at major retailers across North America. 

Bolthouse Fresh Foods has approximately 1,600 employees.

WHAT YOU’LL BE RESPONSIBLE FOR IN THIS ROLE

JOB DESCRIPTION:

The Accounts Payable Specialist will manage the company’s accounts payable functions, with a focus on processing invoices using a 3-way match process and handling manual check requests. In this role, this person will collaborate with internal departments such as Purchasing, Receiving, and Finance, as well as work directly with vendors to ensure timely and accurate payment processing. The ideal candidate will have strong attention to detail, excellent organizational skills, and a deep understanding of accounting principles and accounts payable processes.

JOB DUTIES:

• Invoice Processing & 3-Way Match: Review and process invoices using a 3-way match system, ensuring that the purchase order (PO), receive documents, and the invoice aligns accurately before payment is made.
• Authorization & GL Coding: Obtain necessary approvals and correctly apply General Ledger (GL) coding for non-PO invoices, including manual check requests, ensuring accurate expense allocation.
• Vendor Relations: Communicate with vendors regarding payment status, discrepancies, or inquiries. Address issues promptly to maintain positive vendor relationships.
• Discrepancy Resolution: Collaborate with the Purchasing, Receiving, and other departments to resolve invoice discrepancies, ensure timely approvals, and correct coding issues.
• Reconciliation & Reporting: Assist with the monthly reconciliation of accounts payable accounts, ensuring the accurate recording of transactions and preparation of relevant reports.
• Month-End Close Support: Support month-end close processes by ensuring timely invoice processing and providing necessary documentation for financial reporting.
• Performs other duties as assigned

WHAT WE’RE LOOKING FOR

Required Skills and Abilities:

• Strong understanding of accounts payable processes, including the 3-way match system and General Ledger coding.
• Experience with manual check requests and vendor payment management.
• Proficient in Microsoft Excel (basic to intermediate functions) and JD Edwards
• Strong attention to detail and accuracy in financial transactions.
• Excellent communication and interpersonal skills for vendor interactions and interdepartmental collaboration.
• Ability to resolve discrepancies and manage multiple priorities in a fast-paced environment.

Minimum Qualifications:

• High school diploma or GED; or one to three years related experience and/or training; or equivalent combination of education and experience
• Candidates must have a verifiable history of safe vehicle operation and meet company standards for driving eligibility. This includes maintaining a clean driving record, which will be verified through a background check.

Preferred Qualifications:

• Associate degree in Accounting or other Business related field; or equivalent combination of education and experience 
• Knowledge of GAAP, basic bookkeeping principles, recordkeeping procedures, budgeting, cost allocation, auditing, and financial reporting
• Basic Excel skills, computerized accounting applications

PHYSICAL DEMANDS:

• Work is performed primarily in a standard office environment with frequent interruptions.
• Ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, climb, kneel, crouch, reach, and twist.
• Lift, carry, push, and/or pull light to moderate amounts of weight up to 30 lbs.
• Operate office equipment requires repetitive hand movement and fine coordination including use of a computer keyboard.

HOURS & WORKDAYS:

 8:00 AM to 5:00 PM; Monday through Friday, before/after hours, overtime, weekends and holidays may be mandatory based on business needs. 

WHAT WE OFFER

Our rich benefits packages are designed to support the health and well-being of both our eligible co-workers and their families.

• Medical
• Dental
• Vision
• Group Life and AD&D
• Voluntary Life and AD&D
• Group Short-Term Disability
• Group Long-Term Disability
• Flexible Spending Accounts
• Employee Assistance Program
• 401k 
• Paid Time Off

EQUAL EMPLOYMENT OPPORTUNITY

Bolthouse Fresh Foods is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetic information, or any other characteristic protected by law.

We are dedicated to fostering a workplace where everyone feels valued, respected, and empowered to achieve their full potential.

REASONABLE ACCOMMODATIONS:

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. If you are interested in applying for employment with Bolthouse Fresh Foods and need special assistance to apply for a posted position, or if you believe you do not meet any of the required qualifications of a posted position due to a protected disability and would like to explore the possibility of accommodation, please contact our Talent Acquisition team at TalentAcquisition@bolthousefresh.com for additional support or guidance. 

RECRUITMENT AGENCIES: 

Bolthouse Fresh Foods does not accept unsolicited agency resumes. Bolthouse Fresh Foods is not responsible for any fees related to unsolicited resumes.