Accounts Payable Specialist
Mms Group • Suffern, NY • Full Time
Posted on Wed, May 27, 2026
We are currently seeking an experienced Accounts Payable Specialist based out of our corporate office located in Suffern, NY.
Duties and Responsibilities
- Responsible for assigned portfolio of sites and all AP duties associated with those sites.
- Work closely with the Property Accountant and the Property Manager of each site.
- Review invoices for proper authorization.
- Ensure timely input of data into the system.
- Reconcile vendor statements, research, and correct discrepancies.
- Handle questions and respond to all information requests from internal staff and external vendors.
- Ensure adherence to authorized signature list approvals.
- Maintain files and documentation thoroughly and accurately, by company policy and accepted accounting practices.
- Accurate and timely payment of all property bills
- Monitor operating cash balance.
- Assist with year-end audit requests.
- Monitor bank reconciliations for outstanding issues.
- Manage general ledgers for multiple properties.
- Prepare detailed monthly and year-end paperwork.
- Reconcile and analyze all balance sheet accounts, which includes reviewing loan documentation and agreements to ensure proper accounting practices.
- Analyze & reconcile Gross Potential Rent for multiple properties.
- Ensure proper coding of all invoices or payables associated with assigned entities.
- Prepare monthly financial management reports to be utilized at board meetings.
- Review monthly budget to actual variance reports and prepare variance explanations.
- Review bank loan balances, escrows, and reserves.
- Analyze & prepare mortgage payments for the entire company.
- Coordinate with Regional, site, and Property Managers.
Qualifications for this position
- Education-Bachelor's Degree in Accounting or Business preferred
- 1-2 years experience in Accounting
- Excellent numerical and analytical skills
- Attention to detail
- Must have excellent computer skills including Microsoft Office (Word, Excel, Outlook)
- Experience with OneSite Software a plus
- Strong interpersonal skills: must be able to communicate with owners, clients, and senior staff
Equal Opportunity Employer
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