Accounts Payable Specialist
Mms Group • Suffern, New York • Full Time
Posted on Tue, Apr 28, 2026
We are currently seeking an experienced Accounts Payable Specialist based out of our corporate office in Suffern, NY.
Duties and Responsibilities
- Responsible for assigned portfolio of sites and all AP duties associated with those sites.
- Work closely with the Property Accountant and the Property Manager of each site.
- Review invoices for proper authorization.
- Ensure timely input of data into the system.
- Reconcile vendor statements, research, and correct discrepancies.
- Handle questions and respond to all information requests from internal staff and external vendors.
- Ensure adherence to authorized signature list approvals.
- Maintain files and documentation thoroughly and accurately, by company policy and accepted accounting practices.
- Accurate and timely payment of all property bills
- Monitor operating cash balance.
- Assist with year-end audit requests.
- Monitor bank reconciliations for outstanding issues.
- Manage general ledgers for multiple properties.
- Prepare detailed monthly and year-end paperwork.
- Reconcile and analyze all balance sheet accounts, which includes reviewing loan documentation and agreements to ensure proper accounting practices.
- Analyze & reconcile Gross Potential Rent for multiple properties.
- Ensure proper coding of all invoices or payables associated with assigned entities.
- Prepare monthly financial management reports to be utilized at board meetings.
- Review monthly budget to actual variance reports and prepare variance explanations.
- Review bank loan balances, escrows, and reserves.
- Analyze & prepare mortgage payments for the entire company.
- Coordinate with Regional, site, and Property Managers.
Qualifications for this position
- Education-Bachelor's Degree in Accounting or Business preferred
- 1-2 years experience in Accounting
- Excellent numerical and analytical skills
- Attention to detail
- Must have excellent computer skills including Microsoft Office (Word, Excel, Outlook)
- Experience with OneSite Software a plus
- Strong interpersonal skills: must be able to communicate with owners, clients, and senior staff
About Us:
For fifty years, MMS Group and its affiliates (Arco Management and TUC Management) have been dedicated to quality property management. Our growing portfolio exceeds 40,000 residential units and includes affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each share our singular commitment to excellence.
Why join our Team?
We invite you to join our growing team of dedicated professionals in a high-tech environment. We offer competitive salaries, benefits, and opportunities for growth and advancement through continuous training and education programs. Contact us today to see how you can achieve your MMS Edge.
Perks and Benefits:
MMS Group believes in a healthy work-life balance. Keeping our employees in mind, here is a list of a few benefits we offer:
Paid Holidays: 12 paid holidays per year.
Paid Time-Off: Up to 2 weeks PTO in the first year, increasing with tenure.
Healthcare Plans: Comprehensive Medical, Dental, and Vision plans are available after 60 days of employment.
Health Reimbursement Account: Up to $3K per calendar year.
Life Insurance: Company-paid life insurance.
Retirement Savings: Company-matched 401(k) retirement savings plan.
Certifications and Licensing: Company-paid certifications and licensing.
And much more!
Are you the person we’re looking for? Apply now. Visit us at www.mmsgroup.com for more details!
Equal Opportunity Employer