Accounts Payable Specialist

Company Description

At Mission Critical Group (MCG), we don’t just manufacture electrical systems—we deliver power reliability where it matters most. From data centers to critical infrastructure, our solutions keep the world running. With more than one million square feet of U.S. manufacturing capacity, we move fast, build smart, and never compromise on quality.

Job Description

The Accounts Payable Specialist supports the accounts payable function by processing vendor invoices, maintaining accurate AP records, and ensuring transactions are properly documented and recorded in accordance with GAAP and company policies. This role focuses on invoice processing, reconciliation support, and audit-ready documentation.

Responsibilities

• Track and enter vendor invoices as they are received
• Review invoices on hold to confirm receipt of materials or required project/management approval
• Assist with invoice matching and payment readiness
• Support resolution of invoice discrepancies and disputes
• Review vendor statements to ensure all invoices have been received and recorded
• Prepare journal entries from spend management system or accounting system
• Ensure transactions are properly documented and coded prior to posting
• Update and maintain vendor records
• Perform AP activities in accordance with internal controls and company policies
• Maintain organized supporting documentation for audit purposes

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Qualifications

Requirements

• High school diploma or equivalent required; associate’s degree in accounting, finance, or related field preferred
• 2+ years of accounts payable, bookkeeping, or related accounting experience
• Experience processing vendor invoices and supporting payment cycles
• Experience performing account reconciliations or reviewing vendor statements
• Experience working with accounting software or ERP systems
• Basic understanding of GAAP principles related to accounts payable and expense recognition
• Strong data entry skills with high attention to detail and accuracy
• Ability to manage multiple invoices and deadlines in a fast-paced environment
• Proficiency in Microsoft Office, particularly Excel
• Strong organizational and documentation skills
• Ability to communicate effectively with vendors and internal stakeholders
• Strong customer service and problem-solving skills
• Ability to follow established procedures and internal control requirements
• Ability to maintain confidentiality of financial information

Work Environment and Physical Demands

• The work environment is a typical office environment, with quiet to moderate noise levels, and traditional lighting.  
• Prolonged periods of sitting at a desk and operating a computer. 
• Must be able to communicate effectively using phones or computer software. 
• Must be able to access and navigate each department at the assigned facilities. 
• Must be able to lift up to to 25 pounds at times. 
• Must be able to travel between MCG locations.

Additional Information

A Note to our Recruitment Partners: We really appreciate the interest, but MCG currently manages hiring through our internal team. We love getting to know our candidates directly! Because of this, we don’t accept unsolicited resumes from agencies at this time. If we ever need an extra hand, we’ll be sure to reach out to the community. Thanks for understanding!

MCG is an equal opportunity employer prohibiting discrimination based on race, color, creed, religion, sex, marital status, physical or mental disability, and any other protected classes stated by applicable federal and state laws. DVM is committed to providing equal employment opportunities to qualified individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC).