Accounts Payable Specialist MD

The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, and leveraging digital automation tools to enhance efficiency.

Key Responsibilities

The duties for this position include but are not limited to the following:

• Process invoices, purchase orders, and expense reports accurately and efficiently.
• Match invoices with purchase orders and receiving documents, ensuring accuracy and resolving discrepancies in collaboration with the procurement and operations teams.
• Prepare and process electronic transfers, ACH payments, and check payments in compliance with company policies.
• Reconcile vendor statements and promptly address inquiries regarding payments, outstanding balances, and discrepancies.
• Assist with month-end and year-end closing processes, including accruals and financial reporting.
• Maintain an electronic document storage system for secure and efficient retrieval of AP records.
• Utilize e-invoicing platforms to receive and process invoices digitally, reducing reliance on paper-based invoices.
• Maintain accurate vendor records, including tax information and banking details, ensuring compliance with manufacturing industry regulations.
• Work closely with procurement and supply chain teams to resolve invoice discrepancies and ensure timely vendor payments.
• Ensure compliance with financial regulations, internal controls, and company policies.
• Assist in internal and external audits by providing accurate AP records and documentation.

• High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2+ years of accounts payable experience, preferably in a manufacturing environment.
• Experience with electronic invoicing systems and automated invoice processing tools.
• Strong proficiency in ERP systems (Ross, SAP, Oracle, or similar) and Microsoft Excel.
• Understanding of three-way matching (invoice, purchase order, and receiving document) processes.
• Exceptional attention to detail, accuracy, and problem-solving skills.
• Strong communication skills and ability to work cross-functionally with operations, procurement, and vendors.