Accounts Payable Specialist

LUV Car Wash was founded in Sept of 2021, and we have rapidly grown to over 80 locations in 6 states, including CA, NV, FL, GA, PA, and NJ. We are looking to add an Account Payable Specialist to our growing team to help us continue our mission to become the best car wash in the industry.

Benefits

401K match 

Health Benefits/HSA 

Vision 

Dental 

Life insurance

Vacation 

Sick Time 

Employee Discount program 

EAP 

General Summary of Duties:  The Accounts Payable Specialist is responsible for processing invoices, maintaining accurate vendor records, supporting timely payments, and assisting with month-end close activities. This role requires strong attention to detail, organization, follow-through, and the ability to work effectively in a fast-paced, high-volume environment while communicating professionally with vendors and internal teams.  

Reports To: Accounts Payable Supervisor   

FLSA Status: Non-Exempt 

Physical Demands:  

• Prolonged periods of sitting at a desk and working on a computer 
• Occasional prolonged periods of walking/standing.  
• Must be able to lift 15 pounds at times. 

Essential Functions

• Review, code, and process vendor invoices accurately and timely  
• Maintain organized electronic files and supporting documentation in SharePoint 
• Match invoices to supporting documentation  
• Route invoices through approval workflows and follow up on outstanding approvals  
• Verify proper GL coding, location coding, and supporting backup  
• Process credit memos and manual payments 
• Maintain vendor records, W-9s, and payment instructions  
• Research and resolve invoice discrepancies and vendor inquiries  
• Reconcile vendor statements and identify missing invoices or credits  
• Assist with month-end close tasks including AP accruals and reconciliations  
• Monitor AP inboxes and ensure invoices are entered within established timelines  
• Support audit requests and document retention requirements  
• Help improve AP processes, organization, and workflow efficiency  
• Assist with mail handling, document scanning, and occasional check processing 

Job holder must demonstrate current competencies applicable to the job position. Every employee is required to remain updated on company policies and affairs through appropriate sources, such as the internal employee website. 

Education

• HSD, bachelor’s degree preferred.

Experience

• 3-5 years (Preferred) AP experience w/high volume of payables.

Requirements

• 3-5 years of AP experience preferred 
• Experience in high-volume, multi-location AP environments preferred 
• General understanding of accounting principles and debits/credits  
• Strong data entry accuracy and organizational skills  
• Ability to manage multiple priorities and meet deadlines  
• Strong written and verbal communication skills  
• Proficient in Excel and accounting systems  
• Experience with AP Management Platforms: Ramp preferred. FloQast a bonus. 

Preferred Traits 

• Strong attention to detail and organizational skills  
• Critical thinking and problem-solving ability  
• Ability to identify inconsistencies, unusual transactions, and potential issues  
• Ownership mentality, reliability, and follow-through  
• Professional skepticism and willingness to ask questions  
• Adaptability and comfort learning new systems and processes  
• Ability to work independently while collaborating with operations and accounting teams  
• Interest in process improvement and workflow efficiency 

Sample Performance Expectations 

• Invoices processed accurately and within established time frames 
• Vendor statements reconciled monthly  
• Minimal duplicate invoices, missed invoices, or coding errors  
• Timely response to vendor and internal inquiries  
• AP queues maintained without backlog  
• Strong participation in month-end close support  

Work Environment 

• Fast-paced, multi-location company  
• Frequent interaction with operations teams, vendors, and accounting leadership  
• Combination of recurring transactional work and exception-based problem solving 
• In-office position based in Gilbert, Arizona.