Accounts Payable Specialist

WHAT WE DO: LoanMart provides fast, professional assistance to financially stressed or credit-challenged borrowers. Our place in the community was built over twenty-five years, growing from a family-owned single store front in Van Nuys into the largest auto title lender in California.

ABOUT THE POSITION:

The Accounts Payable Specialist is responsible for ensuring the timely, accurate, and efficient processing of accounts payable transactions in support of the Company's Accounting Department. This position plays a critical role in maintaining strong vendor relationships, safeguarding internal controls, and supporting the Company's financial reporting and month-end close processes. The Accounts Payable Specialist will interact regularly with vendors and collaborate closely with internal departments to resolve payment-related inquiries and ensure compliance with Company policies and procedures.

OBJECTIVES:

• Process a high volume of vendor invoices in a fast-paced environment while maintaining accuracy and attention to detail.
• Prioritize and process urgent payment requests and follow up on time-sensitive items.
• Code invoices, credit card transactions, and other expenditures to the appropriate general ledger accounts and cost centers.
• Maintain vendor records, including onboarding documentation, tax forms, and payment information.
• Reconcile vendor statements and research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Prepare and process weekly payment runs, including checks, ACH payments, and wire transfers.
• Assist with monthly account reconciliations and month-end close activities.
• Maintain strong internal controls to ensure the accuracy and integrity of accounts payable transactions and disbursements.
• Support internal and external audits by preparing schedules, reports, and supporting documentation as requested.
• Prepare and analyze accounts payable reports and aging schedules.
• Collaborate with cross-functional teams to improve accounts payable processes and operational efficiency.
• Assist with special projects and perform other duties as assigned.

PREFERRED SKILLS/EXPERIENCE:

• Strong understanding of accounts payable processes, general ledger accounting principles, and internal controls.
• Excellent analytical, problem-solving, organizational, and follow-up skills.
• Ability to research and resolve discrepancies independently and professionally.
• Strong attention to detail and commitment to accuracy.
• Intermediate proficiency with accounting software, preferably Microsoft Dynamics GP.
• Advanced proficiency in Microsoft Excel and strong working knowledge of the Microsoft Office Suite.
• Experience with expense management systems such as SAP Concur is preferred.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Strong verbal and written communication skills with the ability to interact professionally with vendors and internal stakeholders.
• Ability to work independently while contributing effectively as part of a team.

EDUCATION AND/OR EXPERIENCE:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent combination of education and experience will be considered.
• Minimum of 4 years of accounts payable or general accounting experience required.
• Experience with Microsoft Dynamics GP and SAP Concur is a plus.

HYBRID AND FULLY-REMOTE WORK-FROM-HOME REQUIREMENTS:

• Reliable high-speed internet, a secure Wi-Fi connection, and a stable power source to prevent disruptions.
• Secure, private workspace suitable for company equipment that is free of interruptions and background noise.
• Ability to maintain confidentiality and follow all security protocols.
• Ability and consent to participate in virtual meetings and remote monitoring.

POSITION PERKS AND STRUCTURE:

• Hybrid work schedule, which is usually three days at home (if you prefer) and two days in-office (Tuesdays and Wednesdays, with some variance for training, performance, and month-end). Offsite Saturday shifts may be required periodically.
• Casual dress code.
• Well fed-employees are energized employees. Employees enjoy a complimentary espresso bar, breakfast, and grab-and-go snacks. Catered lunches.
• Health matters- We offer top tier medical, dental, vision plans. Free life insurance and for-purchase supplemental insurance plans are also available.
• 401(k) and Employee Assistance programs.
• Multiple paid-time-off programs.

MORE ABOUT THE COMPANY: Employees enjoy a work environment that rewards performance and celebrates accomplishments. We do not tie up good ideas in a bureaucratic maze; good ideas come from everywhere and we want our employees to speak up and be recognized. Career advancement is a matter of turning an idea into an objective. If you're driven and meet the qualifications above, we want to hear from you.

To learn more about the loans we market and service, visit our websites at https://www.800loanmart.com/ and https://www.choicecash.com/.

Fair Chance Ordinance: Applicants with criminal convictions will be considered for employment in accordance with applicant city and state ordinances including but not limited to the Los Angeles City and County Fair Chance Ordinances, California Fair Chance Act, and any and all other laws and ordinances applicable to the background check process, applicant, and position.

California Applicant Privacy Notice: The California Applicant Privacy Notice ("Applicant Privacy Notice") describes the types of personal information that we may collect about our California job applicants through Wheels Financial Group, LLC's online recruitment system and careers pages which link to this Applicant Privacy Notice (collectively, the "Recruitment System") and how it may be used. Click this link to review the entire policy. https://loanmart.applicantpro.com/pages/CCPA_California/ - https://loanmart.applicantpro.com/pages/CCPA_California/ .