Accounts Payable Specialist

Job Description

The Accounting Specialist will play a critical dual-role supporting both invoicing and accounts payable functions. This position serves as the primary backup for both areas and requires a hands-on, detail-oriented approach with the ability to quickly master processes in each function. Additional responsibilities include basic accounting tasks, spreadsheet work, and key support for credit card reconciliation and sales tax compliance.

Essential Duties and Responsibilities:

• Serve as primary backup for both Invoicing and Accounts Payable functions
• Rapidly develop and maintain a solid working knowledge of both roles to perform them independently with minimal supervision
• Achieve effective competency and utilization of NetSuite
• Perform full-cycle Accounts Payable processing with high accuracy and efficiency
• Execute invoicing from various sales sources with strong accuracy and reasonable urgency
• Provide primary support for company credit card reconciliation: collect and verify receipts, match to statements, allocate expenses, properly handle and accrue sales/use tax across multiple states, and ensure accurate coding and reporting
• Research, verify, and apply accurate sales tax rates for all states in which the company operates (for both invoicing and vendor purchases)
• Train and serve as backup for daily cash close-out and credit card processing
• Perform basic accounting duties and create supporting spreadsheets as needed

Work Environment & Physical Requirements:

• Primarily sedentary office position with occasional movement to access files and office equipment
• Occasional lifting up to 25 lbs
• Regular use of computer, calculator, copier, and printer
• Frequent communication with salespeople, installers, and accounting team members
• Office environment with low to medium noise level and close proximity to others

Schedule & Travel:

• Monday through Friday, typically 8:00 a.m. – 5:00 p.m.
• Rare overtime may be required
• No travel required

Qualifications

Required Skills, Knowledge, and Abilities:

• Intermediate to advanced proficiency in Microsoft Excel
• Strong attention to detail with a high commitment to accuracy
• Excellent organizational skills and ability to meet deadlines consistently
• Flexible and adaptable in a fast-paced environment
• Quick learner with strong information retention
• Comfortable handling repetitive numerical tasks with high reliability
• Professional communication skills (verbal and written)

Minimum Education & Experience:

• Associate’s degree in Accounting or Business preferred
• 3–5 years of relevant experience in accounting, invoicing, and accounts payable can substitute for a degree

This is a great opportunity for a reliable, numbers-focused professional who thrives on accuracy and enjoys supporting multiple accounting functions.