Accounts Payable Specialist

Keolis Canada is seeking a detail-oriented Accounts Payable Specialist to join our Finance team in South Edmonton. In this role, you will play a key part in supporting our day-to-day financial operations by processing invoices, coordinating vendor payments, maintaining accurate records, and assisting with month-end activities.

Role purpose:

The Accounts Payable Specialist is responsible for the accurate and timely processing of invoices, vendor payments, account reconciliations, and related financial transactions. This role supports the integrity of the organization's financial records, ensures compliance with established controls and policies, and maintains positive relationships with vendors and internal stakeholders. The Accounts Payable Specialist works collaboratively with Finance, Operations, Purchasing, and other departments to ensure efficient financial operations and effective cash flow management.

Knowledge and Experience:

• College diploma or equivalent required; post-secondary education in Accounting, Finance, Business Administration, or a related field is preferred.
• Two (2) to four (4) years of experience in accounts payable, accounting, or a related finance function.
• Strong knowledge of accounting principles, accounts payable processes, and financial controls.
• Experience with ERP systems, accounting software, AP automation tools, and electronic payment platforms.
• Advanced Microsoft Excel skills, including reporting, analysis, and data management.

Skills:

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Effective verbal and written communication skills.
• Strong problem-solving and analytical abilities.
• Ability to work independently and collaboratively within a team environment.

Key Accountabilities:

Accounts Payable Administration

• Review, verify, and process vendor invoices to ensure accuracy, completeness, and appropriate approvals.
• Match invoices against purchase orders, receipts, and supporting documentation.
• Enter invoice information into the accounting system accurately and efficiently.
• Process electronic payments, ACH payments, wire transfers, and cheque runs.
• Monitor payment schedules and ensure vendors are paid according to agreed terms.

Reconciliations and Financial Support

• Reconcile vendor statements and investigate outstanding balances or discrepancies.
• Maintain accurate accounts payable records and supporting documentation.
• Generate accounts payable aging reports and payment activity summaries.
• Support month-end and year-end close activities through reconciliations and reporting.
• Assist with audit requests by providing documentation and supporting information.

Vendor Relations and Process Improvement

• Serve as a primary contact for vendor inquiries regarding payment status and account balances.
• Collaborate with Purchasing, Operations, and Finance teams to resolve invoice disputes and payment issues.
• Maintain positive working relationships with vendors and internal stakeholders.
• Ensure compliance with company policies, financial regulations, and tax requirements.
• Identify opportunities to improve accounts payable processes, efficiency, and automation.

About Keolis: Keolis Canada is a leader in public transportation, with over 2,000 employees dedicated to providing safe, reliable, and sustainable multimodal mobility solutions across the country. Committed to operational excellence, innovation, and customer experience, the company actively contributes to making travel more accessible and efficient, while creating a positive impact on communities and the environment.

A subsidiary of the Keolis Group, a global company owned by SNCF (70%) and the Caisse de dépôt et placement du Québec (CDPQ) (30%), Keolis Canada benefits from the expertise of a group operating in 13 countries, with nearly 70,000 employees and revenue of 7.7 billion euros in 2025.