Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing and processing a company’s outgoing payments. This includes handling invoices, ensuring timely payments to vendors, maintaining accurate financial records, and supporting the overall accounting function.

Primary Responsibilities

• Process and verify vendor invoices for accuracy, approvals, and proper documentation
• Enter invoices into the accounting system and ensure accurate general ledger coding
• Prepare and process payments including checks, ACH transfers, and credit card transactions
• Reconcile vendor statements and resolve invoice or payment discrepancies in a timely manner
• Maintain and update vendor files, records, and supporting documentation
• Respond to vendor inquiries regarding payment status and account issues
• Manage and track business licenses, vehicle registrations, and renewal deadlines
• Assist with month-end and year-end closing procedures and reporting
• Prepare monthly financial and administrative reports for management review
• Ensure compliance with company policies, accounting procedures, and financial regulations
• Identify and implement process improvements to enhance efficiency and accuracy within accounts payable operations
• Maintain organized records and support audit requests as needed

• High School diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• Minimum of 3 years of accounts payable or general accounting experience
• Strong understanding of basic accounting principles and practices
• Proficiency in accounting software systems such as NetSuite or similar ERP platforms
• Strong Microsoft Excel skills, including data entry, reconciliations, and basic formulas
• Excellent attention to detail with a high level of accuracy
• Strong organizational, multitasking, and time-management skills

Experience and Skills

• Ability to manage high-volume invoice processing in a fast-paced environment
• Strong analytical and problem-solving abilities
• Excellent verbal and written communication skills
• Strong interpersonal skills with the ability to work effectively with vendors and internal departments
• Team-oriented mindset with a willingness to collaborate and support others
• Ability to work independently, prioritize tasks, and meet deadlines