Accounts Payable Specialist II

Summary of Responsibilities The Accounts Payable Specialist II is a key contributor within the AP team, specializing in advanced non PO invoice processing and vendor account management. This position manages escalated issues, performs detailed reconciliations, supports accrual activities, and leads process improvements while serving as the primary resource for non PO procedures.

Process and review non PO invoices, including those requiring multi department approval or detailed coding. Conduct detailed vendor account reconciliations and resolve escalated discrepancies. Research and resolve invoice, payment, and vendor issues requiring independent judgement and cross-functional collaboration. Support monthly close activities, including accruals for non PO invoices and expense timing adjustments. Collaborate with internal departments to resolve non PO invoice or approval issues. Serve as a primary contact for internal teams for non PO invoice processing questions and resolution. Maintain audit ready documentation and support external/internal audit requests. Serve as a resource for non-PO invoice processing and assist in training new team members. Identify opportunities to improve AP processes and support ERP enhancements, testing, and implementation of system or policy changes.

Knowledge (Education/License/Certification, Prior Experience)

High school diploma or equivalent required 3–5 years of accounts payable experience with a strong focus on non PO invoice processing. Proficiency in ERP systems and understanding of GAAP concepts, especially accruals. Experience supporting high-volume accounts payable operations required.

Skills and Abilities

Strong analytical and problem solving skills for non PO invoice issues. Ability to manage multiple priorities with accuracy and timeliness. Excellent communication skills with both internal stakeholders and vendors. Strong understanding of AP workflows, controls, and documentation requirements. Clear communication skills with vendors and internal departments. Customer service mindset with a focus on resolving routine issues promptly. Ability to work effectively within a team. High level of accuracy, consistency, and attention to detail. Ability to interpret policies and apply them to non PO invoice scenarios.