Accounts Payable Specialist

Join HGC Industries as an Operator and become part of a team that takes pride in quality, teamwork, and excellence. In this hands-on role, you’ll operate production equipment, ensure parts meet customer specifications, and help keep our manufacturing process running smoothly and efficiently. We’re looking for dependable, motivated individuals who enjoy working in a fast-paced environment, paying attention to detail, and learning new skills.

HGC Industries is a worldwide leader in designing and manufacturing gaskets, sealing surfaces, and stamping. For over 50 years, our customers have trusted us to fulfill their advanced sealing & stamping requirements. We provide technical sealing and stamping solutions to customers around the globe through our excellence in engineering, technology, manufacturing, and customer service. Our mission is to create gaskets and components that satisfy the most complex manufacturing challenges and provide high-quality products and services to the world at a reasonable cost.

At HGC, our employees are the foundation of our success. We encourage our employees to use their strengths, expertise, and determination to deliver on our commitments and achieve individual growth. When you join HGC Industries, you become part of a diverse and collaborative team that drives beyond the ordinary and provides cutting-edge solutions.   

The Accounts Payable Specialist is responsible for all Accounts Payable functions for the company. This includes printing vendor invoices, matching packing slips to invoices, entering accounts payable invoices, running weekly check runs, reconciling vendor statements and correspondence, and assisting with other daily office tasks, such as filing, mail, record maintenance, scanning, and copying.  The position supports the accounting department in the full functionality of Accounts Payable, including accurate daily matching and invoice processing, weekly payment runs, year-end 1099 processing, and collaboration with other departments as needed.  Learning a new ERP system. The Accounts Payable Specialist contributes to the HGC company's mission by ensuring vendors are paid in a timely manner per agreed-upon terms and conditions and by maintaining open communication as needed, resulting in timely invoice entry and a real-time snapshot of cash flow. 

JOB OVERVIEW:

The Accounts Payable Specialist is responsible for all Accounts Payable functions for the company. This includes printing vendor invoices, matching packing slips to invoices, entering accounts payable invoices, running weekly check runs, reconciling vendor statements and correspondence, and assisting with other daily office tasks, such as filing, mail, record maintenance, scanning, and copying.  The position supports the accounting department in the full functionality of Accounts Payable, including accurate daily matching and invoice processing, weekly payment runs, year-end 1099 processing, and collaboration with other departments as needed.  Learning a new ERP system. The Accounts Payable Specialist contributes to the HGC company's mission by ensuring vendors are paid in a timely manner per agreed-upon terms and conditions and by maintaining open communication as needed, resulting in timely invoice entry and a real-time snapshot of cash flow.

ESSENTIAL FUNCTIONS:

• Print vendor invoices
• Match packing slips to invoices
• Data entry of accounts payable invoices
• Weekly check runs
• Vendor statement reconciliation and correspondence.
• Assist with other office tasks, such as filing, mail, maintaining records, scanning, and copying.
• Ability to work independently and make decisions in accordance with established finance policies and regulations
• Assist with Accounts Receivable as needed.
• Maintain confidentiality at all times.
• Maintains high moral character and good attendance record.
• Contribute to team effort by accomplishing related tasks and perform other duties as needed and/or assigned.

REQUIRED SKILLS & ABILITIES:

• Proficient math skills, which include applying basic math skills to solve more complex problems, often involving multi-step calculations and reasoning
• Strong computer skills with the ability to learn and use various software systems efficiently and accurately enter and manage data to support daily job responsibilities.
• Ability to effectively manage multiple projects simultaneously
• Ability to effectively manage both emotional and social intelligence
• Strong interpersonal and customer service skills
• Strong verbal and written communication skills
• Strong Excel skills.
• Strong analytical and problem-solving skills
• Detail-oriented and self-motivated, with the ability to work independently, identify issues, and follow tasks through to completion.
• Excellent time management skills and ability to efficiently manage priorities and tasks based on importance
• Excellent organizational skills and attention to detail
• High adaptive capacity to effectively manage demands and frequent change, delays, or unexpected events
• Ability to work self-sufficiently to ensure accuracy and quality of tasks
• Ability to navigate and resolve internal or external situations effectively and resourcefully
• Ability to work effectively in a fast-paced environment
• Ability to establish and maintain effective relationships with customers, co-workers, and HGC Industries partners

QUALIFICATIONS:

• High School Diploma required, Associate’s degree preferred. 7 years of Accounts Payable experience required in lieu of degree
• Minimum 5 years of Accounts Payable experience required.  
• Proficient in Microsoft Office tools, including Word, Excel, PowerPoint
• Experience working within an ERP system preferred
• Experience with Microsoft NAV (preferred), or Epicor Kinetic (a plus)

PHYSICAL DEMANDS:

• Sitting for long periods
• Walking for long periods
• Occasionally stoop, kneel, crouch, and crawl       
• Occasionally push, pull, twist, reach, & engage in rapid reflex movements
• Occasionally climbing on ladders, scaffolding, and/or stairs if needed
• Occasionally lifting, moving, and carrying up to 50 pounds                                                       

ENVIRONMENTAL CONDITIONS:

Manufacturing plant and office employees can/will be exposed to noise, dirt, dust, fumes, odors, chemicals, and other airborne particles.

TRAVEL REQUIREMENTS: None

COMPENSATION: $25 to $28/hour based on experience 

CLASSIFICATION: Full-Time, Non-Exempt

SCHEDULE: Monday through Friday, 8:00am to 5:00pm

LOCATION:  (On-Site, Indianapolis (Martindale-Brightwood area)         

HGC Industries provides equal employment opportunities to all qualified employees and applicants. We prohibit discrimination and harassment of any type. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination based on race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristics protected by federal, state, and local laws.

**This job description summarizes the typical job functions. It is not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties required by the employee. Duties, responsibilities, and functions may differ from those outlined in this job description and may change at any time.