Accounts Payable Specialist

GENERAL SUMMARY

This is an hourly position in City of Industry, CA that reports to the Accounting Manager. The Accounting Specialist performs tasks related to the efficient maintenance & processing of accounts payable transactions. Applies the three-way invoice match process, identifies variances, & communicates with vendors on price discrepancies.

SCOPE OF JOB FUNCTION

• Applies three-way invoice match process daily.
• Follows up with other departments for invoice signature approvals.
• Invoice G/L account expense coding.
• Invoice data entry process in system & create new vendor in system as required.
• Follows up with new vendor for supporting documentation relating to price & quantity discrepancies.
• Generates credit notes for RTV’s received.
• Weekly check runs.
• Reviews & process employee expense reports for the sales department.
• Codes & process’ payment for American Express & Home Depot statements.
• Process’ check request for Tax payments.
• Process’ & post payments for ACH & Wire payments to suppliers.
• Identifies repairs & maintenance expense by machine.
• Reports checks to bank positive pay daily for suppliers & payroll.
• Files open & paid invoices.
• Communicates with suppliers regarding disputes or missing invoices.
• Reviews vendor statements.
• Process’ broker commission payments.
• Codes Freight invoices by customer.
• Records journal entry for prepaid expense, prepaid insurance, & unrecorded liabilities.
• Contacts bank for foreign exchange rate on foreign customer payments (Canada).
• Provides support for annual review.
• Process’ year-end 1099’s.
• Backup to Receptionist phone duties as needed.
• Month end inter-company reconciliation, GRNI reconciliation & other assigned month end account reconciliations.

SKILLS/KNOWLEDGE/EXPERIENCE

REQUIRED

• 3–5 years’ experience in accounting.
• General understanding of accounting practices & principles.
• Experience with an accounting software system.
• Strong communicator, both on paper & over the telephone & will need to frequently deal with customers & multiple departments within the organization.

DESIRED

• Knowledge of general manufacturing environment & practices, Food manufacturing a plus.
• Business Acumen.