Accounts Payable Specialist

Position Title: Accounts Payable Specialist

Pay Range: $23.00-$29.00/Hr

Location: Wolcott, CO 

ABOUT GALLEGOS 

Since 1970, The Gallegos Corporation has excelled in specialty stone and masonry construction. With our additional services ranging from plaster/stucco, marble/granite, art rock and concrete to stone sales and project design assistance, we are capable of handling projects of any size with superior, timeless craftsmanship.  Over the past 56 years, Gallegos has successfully completed projects in 17 different states and currently has five offices in Colorado and Montana. 

BENEFITS INCLUDE

Medical, Dental, Vision, 401K, Life & AD&D, Flex Spending Account (Health Care & Dependent), Paid Time Off, Boot Allowance, Education Program, Paid On-The-Job Training, Growth and Advancement Opportunities and more! 

POSITION PURPOSE

The Accounts Payable (AP) Specialist I performs tasks to process vendor payments, maintain accounts payable records and maintain vendor files in an accurate and timely manner.

ESSENTIAL DUTIES/ RESPONSIBILITES

• Prepare and process approved vendor invoices.
• Match invoices with purchase orders in SmartSheet making sure all required information is present.
• Create purchase orders in Smartsheet as needed.
• Maintain all invoices electronically and physically, which includes filing, attaching checks stubs, remittance slips, etc.
• Process all invoices approved for payment and balance.
• Pursue vendor discounts.
• Hold and release sub-contractor retention in accordance with subcontract agreements. 
• Balance check run batches and assist in checks runs.
• Coordinate any payroll deduction on invoices with Payroll.
• Communicate and follow up on any pending or outstanding invoices and PO’s in a polite and timely manner.
• Gather and entry of certificates of insurance and W-9 forms.
• Reconcile AP vendor monthly statements in a timely manner and deliver them to Accounting Manager.
• Understanding of sales and Use tax rates for the jurisdictions in which we work.
• Update medical cash summary on daily basis and maintain documentation of all entry’s.
• Help maintain SmartSheet and Emails.
• Organize and maintain all AP vendor files.  Maintain archive files in accordance with company record retention policies.
• Assist with maintaining and uploading Material Requisition Logs.
• Assist with collection and entry of company credit card information.
• Assist with preparation of month-end reports.
• Assist other accounting department positions as needed.
• Assist with collection and entry of stone and tracking for Inventory
• Models The Gallegos Corporation mission and values at all times.
• This position does not have supervisory responsibilities.

REQUIREMENTS

• 1-2 years of construction accounting or general accounting experience preferred.
• Interpersonal skills to handle sensitive and confidential information. Position continually requires a demonstrated poise, tact, diplomacy and a positive attitude.
• Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Interact and communicate with individuals at all levels of the organization and external clients.

COMPUTER/TYPING

• Must have knowledge and proficient use of a variety of computer software applications in Microsoft Office suite, especially Outlook, Word and Excel.

LANGUAGE ABILITY

• Must have a working knowledge of the English language, including reading, writing and speaking English.