Accounts Payable Specialist

Frenship ISD Pay Range: $20.74 to $29.24 per hour. 

This position is based on years of experience.

This is a 226-day position. 

Job Title: Accounts Payable Specialist              Wage/Hour Status: Nonexempt
Reports to: Director of Business Services         
Dept./School: Business Services    

Primary Purpose:
Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets, databases and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to communicate effectively

Experience:
One year accounting, accounts payable, or school business experience at clerical level preferred

Major Responsibilities and Duties:
Accounting
1.    Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
2.    Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
3.    Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
4.    Contact district personnel and vendors to correct or obtain information needed.
5.    Confirm balances in accounts for all requisitions.
6.    Prepare and distribute paid invoices at designated times.
Data Entry
7.    Input accounting data into automated accounting system using personal computer.
Records and Reports
8.    Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
9.    Compile, maintain, and file all reports, records, and other documents as required.
10.    File office copies of checks, requisitions, invoices, and purchase orders.
11.    Keep records up to date.
12.    Maintain vendor files and set up new accounts when changes occur.

Other
13.    Communicate current status of invoices to campus staff.
14.    Prepare correspondence using personal computer.
15.    Receive incoming calls, answer questions, and direct calls to the proper party.
16.    Keep informed of and comply with state and district policies and regulations concerning primary job functions.
17.       Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:
None.

Equipment Used:
Copier, calculator, computer, and printer.

Working Conditions:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.